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Personal Assistant to Director

2 weeks ago

Singapore JJW TECH FINSERV PTE. LTD. Full time

**About JJW Tech Finserv Pte. Ltd.**

At JJW Tech Finserv Pte. Ltd., we are a forward-thinking engineering company driven by creativity and innovation. Our team of talented professionals specializes in strategy, design, technology and marketing, working together to craft internet, mobile, and desktop solutions for visionary clients who push boundaries and embrace the future. We serve as their catalyst for success, driving impactful and transformative outcomes.

**Position: Personal Assistant to Director**

We are seeking a dynamic and dedicated Personal Assistant to support our Director. This role requires exceptional judgment, strong written and verbal communication and organizational skills, and the ability to manage competing priorities with reasonable discretion.

**Key Responsibilities**:

- Manage a wide array of administrative tasks, including coordinating a highly active calendar, preparing expense and other reports, drafting confidential correspondence, and organizing detailed travel plans, itineraries, and agendas
- Ensure the Director's schedule is optimized and respected, serving as a "gatekeeper" and "gateway" to facilitate effective time management
- Provide proactive updates and reminders to the Director about upcoming commitments and responsibilities, ensuring seamless follow-ups
- Assist with personal tasks and errands as requested
- Draft and manage critical correspondence, acknowledgment letters, and other essential documents
- Coordinate agendas and logistics for senior management meetings, off-sites, and company-wide gatherings while maintaining the Director’s contact database
- Support special projects, ensuring timely execution and results
- Oversee daily studio operations and contribute to a collaborative and positive environment in partnership with the operations team

**Qualifications**:

- Diploma with 4-6 years of relevant experience
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms
- Exceptional written and verbal communication skills
- Strong interpersonal abilities and a talent for building relationships
- Resourceful and independent, with a proactive approach to problem-solving and decision-making
- Proven ability to maintain confidentiality and handle sensitive information with discretion
- Highly organized, detail-oriented, and capable of thriving in a fast-paced environment
- Forward-thinking, energetic, and passionate about contributing to a dynamic team

**What We Offer**:

- Competitive salary commensurate with experience
- Comprehensive medical insurance coverage
- Performance-based annual rewards
- A casual work environment with a fun, vibrant culture
- Opportunities for personal and professional growth, including in-house learning programs, workshops, and conferences
- Access to an abundance of snacks, catered lunches, and beverages
- Collaboration with a passionate and supportive team that values innovation and excellence

**Join Us**:
At JJW Tech Finserv Pte. Ltd., we are proud to be an equal opportunity employer. Together, we inspire transformative solutions by uncovering opportunities and fostering a culture of innovation.