Personal Assistant to Director

3 days ago

Singapore SPACE REALTY PTE. LTD. Full time

Here’s a comprehensive job description and requirements list for a Personal Assistant (PA) to the Director of a Coliving Company. This role typically involves a mix of administrative, operational, and personal support, with an emphasis on discretion, flexibility, and organization.

**Job Title: Personal Assistant to the Director**

Location: Singapore

Employment Type: Full-time (Flexible or Hybrid options may apply)

Reports To: Director / CEO

**Job Summary**

**Key Responsibilities**

**Executive Support**
- Manage the Director’s calendar, appointments, and travel arrangements.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Act as a gatekeeper and liaison between the Director and internal/external stakeholders.
- Coordinate logistics for events, off-sites, and key meetings.

**Operational & Business Support**
- Assist in monitoring business operations and project progress.
- Prepare presentations, reports, and documentation related to company initiatives.
- Help manage task lists, KPIs, and follow-up systems for the Director.
- Support team communications, onboarding, and coordination.

**Personal Support**
- Handle personal errands and scheduling as needed.
- Assist with property-related coordination (e.g., managing bookings or repairs in coliving spaces).
- Maintain confidentiality at all times.

**Requirements**:
**Experience & Qualifications**
- Proven experience as a personal assistant, executive assistant, or similar role. Training will be provided.
- Experience in property management, hospitality, or coliving environments is a plus.
- Strong administrative and organizational background.

**Skills & Competencies**
- Excellent written and verbal communication.
- Highly organized and detail-oriented.
- Ability to multitask and prioritize effectively under pressure.
- Tech-savvy with proficiency in Google Workspace, Microsoft Office, Zoom, Slack, etc.
- Familiarity with tools like Notion, Trello, or Asana is advantageous.
- Flexible and responsive, with a proactive problem-solving mindset.
- Discretion and trustworthiness in handling confidential information.

**Personal Attributes**
- Calm under pressure, with a can-do attitude.
- Enthusiastic about community living and sustainable lifestyles.
- Flexible working style; comfortable with non-traditional hours if needed.

**Preferred**
- Experience working with startup founders or senior executives.
- Knowledge or interest in the coliving, real estate, or hospitality industries.
- Multilingual abilities (depending on the region).

**Compensation & Benefits**
- Competitive salary based on experience.
- Flexible working hours and location.
- Opportunities for growth within the company.
- Perks such as stays in coliving properties, travel, and wellness-related benefits.

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