
Front Desk/admin Assistant
6 days ago
**Responsibilities
Front Desk
- Attend to and manage reception duties and meeting room arrangements
- Collect, sort, arrange and manage local and overseas mails and courier
- Arrangements for local and overseas flight, accommodation for employees and/or guests
- Application and Maintenance of local and overseas visa and insurance
- Liaise with external suppliers and vendors to facilitate the maintenance of the office including but not limited to general facilities management, building management, taxes, insurance, stationery and pantry maintenance
Office and General Administration
- Manage Company vehicles’ insurance, road tax renewal and maintenance where required
- Manage the Group of Companies’ archives by management of warehouse storage organization, rental, sorting and filing
- Prepare relevant Company documents including Company profile and other procedural documentation
- Assist in planning, organizing and managing of Company Events and Activities
- Other ad-hoc activities or errands as assigned
Personal Assistant
- Organize, set up and take minutes for internal and external meetings
- Collate and maintain documentation for Corporate Credit Cards and other relevant expenses to ensure prompt and proper payment
- Manage Group of Companies owned residential properties locally and overseas
- Other relevant ad-hoc activities as assigned
**Requirements**:
- Minimum Diploma in any field
- At least 3-5 years relevant experience in front desk, personal assistance and/or Office Administration
- Strong Proficiency in MS Office (Excel, Word, Power Point)
- Ability to communicate (spoken and written) in fluent English and Chinese to liaise with local and overseas stakeholders
- Meticulous with good communication and presentation skill
- An effective team player who is innovative and forward thinking
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