Executive Officer, Administration

7 days ago

Singapore PRO BONO SG Full time

Pro Bono SG (UEN No. 201700430E) is a registered charity with the status of Institution of a Public Character and a company limited by guarantee. It started as a department within The Law Society of Singapore and later became Law Society Pro Bono Services. Since 2007, we’ve expanded our legal initiatives and programs, helping over 150,000 people with legal awareness, guidance, and representation.

In 2022, we renamed as Pro Bono SG (PBSG) to reflect the commitment of everyone in Singapore to our mission of doing good in the community.

**Our Vision and Mission**:
We serve the community by facilitating access to justice for the needy and vulnerable so that all may have access to justice in Singapore.

**The Job**:
The Officer plays a pivotal role in supporting the recruitment, training, scheduling, and coordination of volunteers. Aside from impact tracking, he/she also helps to ensure the smooth operations of volunteer programmes including events to enhance engagement and retention.

**Key Responsibilities**:

- Provide administrative support to the Programme Director, Volunteer Manager, and Training Specialist.
- Maintain accurate and up-to-date records of the volunteer database and programme activities including assignments, training sessions, and community partnerships.
- Assist with budget tracking, financial reporting and volunteer impact reporting.
- Manage volunteer database and records.
- Support recruitment, training, supervision, evaluation and assignment of volunteers for streamlined operations.
- Coordinate travel arrangements, event logistics, and meeting schedules for programme staff and volunteers.
- Support the planning and execution of volunteer appreciation events and related activities.
- Order and maintain office supplies and equipment as needed.

**Requirements**:

- Diploma or bachelor's degree in a relevant field, such as business administration or office management.
- Minimum of 2 years of experience in an administrative role, preferably within the nonprofit or legal sectors.
- Strong organisational, communication, and time-management skills, with the ability to multitask and prioritise effectively.
- Good communication and interpersonal skills, with the ability to interact professionally with volunteers, staff and external stakeholders.
- Familiarity with the legal profession and community organisations is a plus.

We look forward to hearing from you.

  • Administrations Executive

    4 days ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    **Centralised Work Location in the Heart of the City! We are looking for a Part Time Administrative Executive to support the general administration of the Recruitment Team at Spearing Executive Search. - Key Responsibilities: _ - Spearhead posting of job advertisements across all platforms - Provide administrative support to the Recruitment Team including...

  • Administration Executive

    3 days ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    Are you a multitasking and resourceful Administrative Executive with excellent interpersonal and communication skills? If so, Spearing Executive Search Pte Ltd is looking for you! - Key Responsibilities: _ - Posting of job advertisements across all platforms - Provide administrative support to the Recruitment Team including preparation of interviews, data...

  • Administration Executive

    6 days ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    Are you a multitasking and resourceful Administrative Executive with excellent interpersonal and communication skills? If so, Spearing Executive Search Pte Ltd is looking for you! - Key Responsibilities: _ - Posting of job advertisements across all platforms - Provide administrative support to the Recruitment Team including preparation of interviews, data...

  • Administrative Officer

    4 days ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    **Responsibilities - Reception - Attends to all telephone enquiries and directs the calls accordingly. - Attends to visitors and external guests in person, in a professional manner. - Assists in booking of meeting rooms and scheduling - Assists to prepare and serve beverages where necessary. - Arranges for courier services or booking of Company’s driver...

  • Administrative Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **RESPONSIBILITIES** - Perform daily administrative duties. - Send official mails to vessels regularly and as instructed by the Purchasing Executive/Superintendent. - Compile reports. - File correspondences. - General administrative support for Department. **REQUIREMENTS** - With Diploma - **Fresh graduates are welcome to apply.**: - Has good computer...

  • Administrative Executive, Executive Office

    7 days ago

    Singapore ANG MO KIO - THYE HUA KWAN HOSPITAL LTD. Full time

    You support the administrative needs of the Board of Directors (BOD), Board of Trustees (BOT), CEO, and various business units under the Executive Office's purview. Liaise, coordinate, and facilitate BOD/BOT meetings. Record minutes and prepare reports/presentations. Systematize the administration of the Executive Office. Support the Director in staff and...

  • Administrative Executive, Executive Office

    4 weeks ago

    Singapore ANG MO KIO - THYE HUA KWAN HOSPITAL LTD. Full time

    Roles & ResponsibilitiesYou support the administrative needs of the Board of Directors (BOD), Board of Trustees (BOT), CEO and various business units under the Executive Office's purview.Liaise, coordinate and facilitate BOD/ BOT meetings Record minutes and prepare reports/ presentations Systemise the administration of the Executive Office Support the...

  • Administrative Assistant

    4 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    RESPONSIBILITIES - Perform daily administrative duties. - Send official mails to vessels regularly and as instructed. - Compile reports. - File correspondences. - General administrative support for Department. **REQUIREMENTS**: - ‘A’ Level / Diploma - Fresh Graduates are welcomed to apply. - Has good written and oral communication skills. - Proficient...

  • Administrative Executive, Executive Office

    2 weeks ago

    Singapore ANG MO KIO - THYE HUA KWAN HOSPITAL LTD. Full time

    You support the administrative needs of the Board of Directors (BOD), Board of Trustees (BOT), CEO, and various business units under the Executive Office's purview. Liaise, coordinate, and facilitate BOD/BOT meetings. Record minutes and prepare reports/presentations. Systematize the administration of the Executive Office. Support the Director in staff and...

  • Office Administration and Executive Assistant

    7 days ago

    Singapore QUALGRO PARTNERS PTE LTD Full time

    Singapore **Start date**: Immediate **Location**: Singapore We are looking for someone with impeccable professionalism, strong ownership mentality and ability to take initiative and risk, and with high ambition for high quality achievements. Qualgro is a venture capital firm based in Singapore. We invest in startups in various sectors, especially those with...