6 Months Contract Secretary to Md

6 Months Contract Maternity Cover
- Experienced Supporting Senior Management
- Executive Assistant / Secretary Exp

Job Scope:

- Handle meeting coordination, booking meeting rooms, preparing meeting materials and arranging for audio-visual equipment, flipcharts, refreshments etc.
- Prepare all business and highly confidential correspondence and organize day-to-day business schedules for the MD
- Prioritize correspondence and recognize urgent matters
- Coordination of sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
- Assist with completion of expense reports and processing invoices
- Organize and maintain filing system
- Process departmental mail, facsimiles and courier on a daily basis
- Prepare, edit and coordinate proposals, reports, presentations, etc. Manage timelines, updates and monitor assigned tasks and projects. Coordination of department deliverables on time and in flawless condition
- Provide professional, executive-level client liaison in a helpful and friendly manner
- Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
- Maintain and ensure follow-up on various actions items
- Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend possible solutions to the MD, in order to ensure department runs at optimum efficiency
- Organize meetings, conferences and department events

**Requirements**:

- Possess minimum 5 years of Secretary experience; with at least 2 years supporting more than 1 manager
- Previous experience in handling confidential or sensitive information
- Familiar with G-Suite and Concur
- Good communications and interpersonal skills
- Any other ad-hoc duties as assigned

Other Information:

- Company: European MNC
- Location: CBD
- Working Hour: Mon - Fri, Office Hour
- Reason for leaving each past & current employment
- Salary drawn for each past & current employment
- Expected Salary
- Earliest availability date

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R11050766 Months Contract
- Supporting Senior Management
- Executive Assistant / Secretary Exp

Job Scope:

- Handle meeting coordination, booking meeting rooms, preparing meeting materials and arranging for audio-visual equipment, flipcharts, refreshments etc.
- Prepare all business and highly confidential correspondence and organize day-to-day business schedules for the MD
- Prioritize correspondence and recognize urgent matters
- Coordination of sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
- Assist with completion of expense reports and processing invoices
- Organize and maintain filing system
- Process departmental mail, facsimiles and courier on a daily basis
- Prepare, edit and coordinate proposals, reports, presentations, etc. Manage timelines, updates and monitor assigned tasks and projects. Coordination of department deliverables on time and in flawless condition
- Provide professional, executive-level client liaison in a helpful and friendly manner
- Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
- Maintain and ensure follow-up on various actions items
- Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend possible solutions to the MD, in order to ensure department runs at optimum efficiency
- Organize meetings, conferences and department events

**Requirements**:

- Possess minimum 5 years of Secretary experience; with at least 2 years supporting more than 1 manager
- Previous experience in handling confidential or sensitive information
- Familiar with G-Suite and Concur
- Good communications and interpersonal skills
- Any other ad-hoc duties as assigned

Other Information:

- Company: European MNC
- Location: CBD
- Working Hour: Mon - Fri, Office Hour
- Reason for leaving each past & current employment
- Salary drawn for each past & current employment
- Expected Salary
- Earliest availability date

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076

**Job Type**: Contract
Contract length: 6 months

**Salary**: $4,000.00 - $6,000.00 per month

Schedule:

- Monday to Friday

Work Location: One location