Director Support Professional

1 week ago

Singapore beBeeAdministrative Full time

Executive Administrator Position

This role is ideal for highly organized and detail-oriented individuals who can effectively manage multiple tasks and responsibilities.

Key Responsibilities:

  • Act as a point of contact for the Director, handling phone calls, emails, and correspondence
  • Screen and direct phone messages, distributing correspondence to the relevant parties
  • Manage the director's diary, scheduling meetings and appointments
  • Take dictation and minutes during meetings
  • Produce reports, presentations, and briefs on time
  • Establish and maintain an efficient office filing system

Requirements:

  • Previous experience as a personal assistant is preferred, but not essential
  • Familiarity with office management systems and procedures
  • Excellent organizational and time management skills
  • Up-to-date knowledge of office software and applications
  • Ability to multitask and prioritize daily workload effectively
  • Exceptional verbal and written communication skills

Personal Qualities:

  • Discretion and confidentiality are essential in this role
  • Integrity and professionalism are expected at all times
  • Effectively bilingual in English and Mandarin Chinese, with excellent communication skills
  • Familiarity with legal documentation and general corporate work is an advantage
  • Proven project and crisis management skills
  • Proficiency in Microsoft Office
  • Strong analytical, interpersonal, and communication skills

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