Assistant Manager, Faculty Recruitment

6 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Job Description

The Assistant Manager, Faculty Recruitment, plays a vital role in the HR team, supporting the recruitment of faculty members. This position provides comprehensive administrative support for faculty searches across various Colleges.

Key Responsibilities:
  • Support and manage the faculty search process by coordinating with the Dean, Chair, and School Search Committee (SSC) to manage all aspects of faculty recruitment.
  • Plan, monitor, and track the status of each assigned faculty search to ensure deadlines are met.
Initiating Faculty Searches:
  • Collaborate with Deans and Chairs to establish and appoint School Search Committees.
  • Obtain approval for projected recruitment-related expenses.
  • Draft job descriptions and work with HR Shared Services to post job advertisements on appropriate internal and external platforms.
Facilitating Candidate Shortlisting and Evaluation:
  • Coordinate with shortlisted candidates to collect CVs and dossiers.
  • Request and manage references for shortlisted candidates.
  • Maintain comprehensive records of SSC evaluations for each applicant.
  • Arrange campus visits and interviews for top candidates.
  • Review and ensure the accuracy of search reports submitted by SSCs, confirming they meet policy standards.
  • Compile all documentation required for submission with the search report.
Approval and Selection Process:
  • Prepare and draft the Chair's and Dean's reports on selected candidates.
  • Facilitate obtaining approval from the Chair and Dean for the final candidate.
  • Collate and submit dossiers and reports necessary for the University's approval process for the selected candidate.
Requirements:
  • A degree with at least 2-4 years of experience in human resources or general administration roles; prior experience in an educational or academic environment is beneficial.
  • Highly attentive to details, with the ability to multi-task and manage deliverables under tight timelines.
  • Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
  • Strong attention to detail and accuracy in documentation and report writing.
  • Flexibility to adapt to changing priorities and evolving HR needs.
  • Detail-oriented, with a strong focus on teamwork and a service-oriented approach.


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