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Centre Administration Executive

1 week ago

Singapore St. Andrew’s Nursing Home (Taman Jurong) Full time

Job Summary
Provide administrative support for the smooth operations of the Centre. Prepare and submit reports to funding bodies, referral sources, and other stakeholders.
Work closely with Corporate Finance on producing monthly invoices, collection of fees, managing bad debts, issuing of purchase orders, processing of invoices, asset management, and other financial matters.
Facilitate audits by internal and external auditors.
Supervise a team of Support Staff to maintain the Centre to the standard required by the Environmental Sanitation Regime.
Work with Support Staff to ensure that the Centre is always operationally ready and to carry out preventive maintenance to minimize downtime and costly replacements.
Work closely with Corporate Facilities to implement and review all safety requirements.
Source and work with vendors to rectify maintenance issues.
Work with Corporate IT to implement and review necessary tasks as required by Corporate IT.
Roles And Responsibilities
Provide overall administrative support for the smooth operations of the Centre, including filing, coordination of incoming and outgoing mail, maintaining inventory of stationery and consumables.
Ensure safekeeping of all access cards and keys and proper maintenance of the CCTV and e-lock system, including programming of access cards, maintaining proper record of issuance and return of all access cards and keys.
Assist with the purchasing function (raise purchase requisitions, obtain quotes, issue purchase orders, process invoices for approvals/payment).
Facilitate referral process and collate and process referrals for weekly intake interviews.
Prepare and submit reports to funding bodies and stakeholders (monthly/quarterly statistical reports, Medifund, etc).
Assist in the billing of services to clients (billing, collection, follow up on overdue payments).
Assist Centre Director in overseeing the daily maintenance, cleanliness, and safety of the Centre.
Assist with volunteer administration, including issuing volunteer appointment letters and maintaining record of volunteers.
Assist with collection and processing of donations received.
Responsible for the maintenance of registry of assets, including conducting annual audit on such assets.
Liaise with Head-office Finance, HR, IT, Facilities on matters related to the respective functional departments.
Assist in other duties and functions as assigned by supervisor.
Candidate Requirements
General Degree.
At least 3 years of relevant experience.
Competent in administration, organized and meticulous.
Ability to understand.
A team player and able to work independently.
Knowledge of Means Test, Medifund, CST, and other government funding and financial schemes an advantage.
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