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Executive, group administration
2 months ago
Executive, Group Administration - 2 Year Contract About Us Headquartered and listed in Singapore, Capita Land Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 30 June 2024, CLI had S$134 billion of assets under management, as well as S$100 billion of funds under management held via six listed real estate investment trusts and business trusts and a suite of private real asset vehicles that invest in thematic and tactical strategies. Its diversified real estate asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage and data centres. Job Description Responsibilities: Source, negotiate and obtain quotations from service providers for all services. Manage preventive and routine maintenance and work schedules to ensure effective execution. Liaise with service providers, contractors, building management personnel on breakdown and preventive maintenance of the offices, M&E, Landscaping, ACMV, Water detection, EMS, FM 200, Fire Protection System, Security system, doors, etc. Conduct site walk daily and update checklist for follow up. Attend to any queries or feedback on defects and breakdown and ensure rectification and repair works are carried out during and after office hours. Coordinate and oversee facilities repair/replacement works to ensure it is carried out according to agreed standards, timelines and specifications by service providers. To keep records of all invoices, service reports, daily site inspection checklist properly and systematically in Click. Assist to prepare year end accruals for review and submission. Exercise purchase control to ensure that goods are purchased within budget by obtaining 3 quotations, where possible. Prepare approval paper and/or waiver paper for HOD to approve the cost for repair/replacement of parts and/or to award maintenance contract upon expiry of the existing contract. Coordinate and work closely with IT to ensure monitor arm, task light, pedestal, is readily available for staff onboarding and work with pantry team on cleaning of workstation for both onboarding and exit. Coordinate and participate in fire evacuation drill. Create PO or complete GRN for all purchases depending on the role assigned. Verify all invoices and email to P2 P for finance to upload in SAP VIMs and Cognix for approval in system. Manage season parking application and submission to BMO upon request and update spreadsheet to reflect changes and addition, if any. Manage and/or coordinate A&A works with vendors and FM team. Manage/liaise with movers for internal and external move. Attend to all logistical arrangement requests for office, pitstops layouts/training and meeting rooms for events, board meetings and any other activities. Co-ordinate the logistic such as table arrangement, put up signage and standy for training activities and events at Capita Hub, e Capita Hub, ACE and Ascent. Assist and coordinate internal move and update the asset list. Any other duties as assigned from time to time. Requirements: Minimum a Diploma holder or equivalent. At least 2 years of relevant working experience in facilities management, preferably with M&E certification. Meticulous, well-organized and able to communicate with the team. A team player with strong follow up skills. Able to work under pressure and within tight deadlines. Able to work outside office hours if required. Knowledge in SAP and technical background. Proficient in Microsoft Office (Word, Excel, Power Point, Outlook). Benefits Comprehensive medical coverage. Training and development opportunities. Subsidised rates at Ascott serviced residences. Strong advocate of staff volunteerism. Wellness programmes. Closing Statement: At Capita Land, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality. Only shortlisted candidates will be notified. #J-18808-Ljbffr
