This is an IT support group | HSSE Administrative Executive

15 hours ago


Singapore This is an IT support group Full time

Job Description
The HSSE Administrative Executive assists in the terminal implementation of Occupational Health, Workplace Safety, Fire Safety, Security & Environmental programs and initiatives, in compliance with local legislations and corporate guidelines. He/she will assist in the Integrated Management System administration and documentation.
He/she will also communicate with vendors and contractors for procurement sourcing.
Your tasks:
Administer HSSE Standards, Procedures and Practices
Support in ensuring all staff and contractors comply with HSSE standards and practices
Promote a culture of safety and good safety behaviours amongst staff and contractors within the company
Conduct HSSE training (e.g. SIC) for Advario Singapore internal staff and facilitate communication sessions
Focal point with external service provider for SIC
Assist in HSSE accident and incident investigations by gathering relevant information
Manage HSSE Performance
Prepare HSSE KPIs for submission to Advario KPIs reporting system and monthly reports for each terminal
Prepare simple statistical analyses accurately for regular reporting to management
Administrator for diverse HSSE databases, e.g. HSSE Suites i.e. Cority, WeSustain, Power BI Dashboard
Manage Emergency Responses and Crises
Ensure that safety equipment and PPE are well stocked up for use
Manage First Aid boxes for all site locations
Perform General Administration Tasks
Overall responsibility for the HSSE documents and to conduct regularly a high level accuracy check (e.g. emergency contact) and updates
Support in the preparation of documentation for HSSE department
Management of inventory of safety equipment (Procurement & Purchase)
Communicate with vendors and contractors for procurement sourcing
Raise Purchase Requisition / Purchase Order conversion and GRN for payment in SAP system
System administrator
Administrator for SMS Notification System for Emergency Response Plan, M-files document system for HSSE department
Product creation (draft) in NEWTON system, subjected to HSSE Officer / Manager approval
Initial HSSE information update from SDS into eMOPI for assessment
Your profile:
Possess at least a Diploma from a reputable polytechnic or institution
Preferably has a Level B in WSH certificate
Possess at least 2-4 years of experience in an Administrative role in an Oil & Gas or its related industry
Proficient in MS Excel, Word and PowerPoint applications
Meticulous, organised, and detail-oriented
Good interpersonal and communication skills and the ability to multi-task
We offer you among other things:
Special benefits and company events organized for employees
Employees are covered under the group insurance plan, with dependent coverage for hospitalization
Please note:
This position is based in Jurong Island
Working hours: Mon-Fri, 830 - 1700 hours. Hybrid work arrangement is not applicable due to the nature of the role.
Lunch is provided while in the terminal and company shuttle bus transport to and fro Jurong East MRT
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