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4 Months Executive Assistant

1 week ago

Singapore Recruit Express Pte Ltd Full time

Job Summary

We are seeking an Administrative Assistant to join our team. The successful candidate will be responsible for the administration of Residents' and Senior Residents' on-boarding and off-boarding processes, including the distribution and collection of training agreements, collation of COI declarations, and application/cancellation of staff passes, access cards, name tags, parking access, and IT access.

The ideal candidate will have a Min Diploma in any field, good communication skills in both spoken and written English, proficiency in Microsoft Office applications, and possess good interpersonal and communication skills. They should be able to multi-task and work independently in a fast-paced and dynamic environment.

Key Responsibilities

  • Administration of Residents' and Senior Residents' on-boarding and off-boarding processes
  • Timely and accurate reporting of Residents' and Senior Residents' postings and training status and norm cost billing
  • Support and maintenance of Residents' and Senior Residents' records (past and present) in databases and ensures the accuracy, integrity, and confidentiality of such records
  • Providing general administration assistance to Residents and Senior Residents, such as traineeship certification to support Residents' and Senior Residents' applications for childcare services and conference registrations

Requirements

  • Min Diploma in any field
  • Able to commit for 4 months
  • Able to start ASAP or on short notice
  • Good communication skills in both spoken and written English
  • Proficiency in Microsoft Office applications
  • Possess good interpersonal and communication skills
  • Able to multi-task and work independently in a fast-paced and dynamic environment

Working Hours

  • 8:30am – 6:00pm (Monday – Thursday)
  • 8:30am – 5:30pm (Friday)

Location

Novena