Helping Hands

7 days ago

Singapore beBeeSupport Full time

Office Support Role

We are seeking a detail-oriented and organized individual to fill the position of Office Support.

The successful candidate will be responsible for various administrative tasks, including library management, newspaper operations, and content uploading. They will also handle enquiries related to circulation and collection, perform administrative duties, and work effectively as part of a team.

Key Responsibilities:

  • Library Management: Manage all library loans, returns, reservations, and user memberships.
  • Newspaper Operations: Oversee daily newspaper operations and maintain newspaper collections.
  • Content Uploading: Upload digital publications and manage content on the intranet and SharePoint.
  • Maintenance of Library Collection: Maintain library collection, including conducting shelf reading and updating display shelves.
  • Circulation and Collection Enquiries: Handle enquiries related to circulation and collection.
  • Administrative Duties: Perform administrative duties, such as forwarding tasks to officers, updating Welcome Notes, and managing staff movement records.

Requirements:

  • Independence and Teamwork: Ability to work both independently and as part of a team.
  • Organizational Skills: Strong organizational and time management skills.
  • Communication Abilities: Excellent communication and interpersonal abilities.
  • Customer Service Skills: Good customer service skills.
  • Computer Proficiency: Proficiency in using computers and familiar with SharePoint.
  • Library Experience: A minimum of 2 years' library experience.
  • Daily Presence: Must be onsite at the office daily.

Ideal Candidate:

The ideal candidate will possess strong organisational skills, excellent communication abilities, and the ability to work well under pressure. This role is an excellent opportunity for an organised and detail-oriented individual who thrives in a team environment.

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