Document Control Specialist

4 days ago

Singapore TRUFIL LIMITED Full time
As a candidate for the position, your role will involve managing document control in accordance with ISO 17025:2017 and NABL requirements. You will be responsible for supporting the implementation and continuous improvement of the Quality Management System (QMS), as well as providing administrative and HR support. Your primary focus will be on ensuring regulatory compliance, maintaining document traceability, managing personnel records, and facilitating seamless internal communication across various departments.Your key responsibilities will include:Document Control Responsibilities:- Maintaining the Master List of Controlled Documents as per ISO 17025:2017 standards.- Managing the issuing, revision, archiving, and withdrawal of documents in physical and ERP formats.- Ensuring version control and timely updates to SOPs, Quality Manuals, Work Instructions, and Test Methods.- Coordinating interdepartmental approvals and documenting training on document revisions.- Tracking and filing calibration certificates, validation records, audit reports, and uncertainty data sheets.- Supporting the technical team by maintaining all method validation and traceability records.ISO 17025/NABL Implementation Responsibilities:- Assisting in the implementation and maintenance of ISO 17025:2017 Quality System requirements.- Coordinating internal audits, managing non-conformity records, and tracking corrective/preventive actions.- Participating in Management Review Meetings and monitoring quality objectives.- Collaborating with NABL assessors during surveillance or renewal assessments.- Facilitating staff training programs on ISO standards and QMS awareness.Administrative Responsibilities:- Maintaining office records, vendor agreements, licenses, and general administration registers.- Coordinating procurement requests with the purchase and inventory teams.- Ensuring proper upkeep of office utilities, documentation stations, and visitor logs.- Scheduling meetings, managing calendars, and circulating internal communication.HR Support Responsibilities:- Maintaining and updating employee files, leave records, and appraisal trackers.- Coordinating recruitment documentation and onboarding formalities.- Managing statutory compliance documentation (ESI, PF, ID proofs, policies acknowledgment).- Organizing employee trainings, ID cards, and internal welfare communications.ERP & Digital System Handling:- Working on TRUFIL_HRMS, ERP modules for Quality, Admin, HR.- Ensuring all documents and forms are digitally stored and traceable.- Generating reports for document expiry, audit compliance, and HR metrics.In addition to the above responsibilities, you should possess the following skills and competencies:- Proficiency in Document Management Tools such as MS Office, ERP Systems, and Excel-based trackers.- Working knowledge of QMS & ISO standards, specifically ISO 17025:2017 and NABL documentation.- Soft skills including being organized, detail-oriented, capable of handling confidential information, and effective interpersonal communication.- Proficiency in English and Hindi languages, with knowledge of Marathi being a plus.This is a full-time position with a day shift schedule, requiring in-person work at the designated location.,
  • Job Tags qms, erp, quality assurance, nabl, document control
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RFQ, Cost control, Supplier identification, Costing, Price negotiation, Cost reduction projects, Management reporting, Annual budgeting, Vendor management, Global sourcing, Electrical Engineering, MS Office, Communication skills, Tactical planning, Time management, Presentation skills, Hindi, Marathi, Customer focus, Analytical skills,PO placement, PPAP documentation management, Sample lot follow up, ERP records management, ERP system SAPMicrosoft AX, Language proficiency English, Problemsolving

IT Trainer cum Soft Skills Trainer

National Institute Of Education And Development(NIED)

1 to 5 Yrs

Noida

Noida +1

  • operating systems
  • MS Office
  • +15

    online research, lesson planning, assessment, communication skills, teaching,IT classes, computer basics, internet usage, Google Workspace, email communication, training preparation, soft skills integration, problemsolving skills, workshop delivery, progress reporting

negotiation, supplier management, supply chain management, MS Office, analytical skills, communication skills, project management, team management, data analysis, cost control,ERP systems, leadership abilities, strategic decisionmaking, efficiency improvements

Customer Communication, MS Office,Document Control Systems

RFQ, Cost control, Supplier identification, Costing, Price negotiation, Cost reduction projects, Management reporting, Annual budgeting, Vendor management, Global sourcing, Electrical Engineering, MS Office, Communication skills, Tactical planning, Time management, Presentation skills, Hindi, Marathi, Customer focus, Analytical skills,PO placement, PPAP documentation management, Sample lot follow up, ERP records management, ERP system SAPMicrosoft AX, Language proficiency English, Problemsolving

IT Trainer cum Soft Skills Trainer

National Institute Of Education And Development(NIED)

1 to 5 Yrs

Noida

Noida +1

  • operating systems
  • MS Office
  • +15

    online research, lesson planning, assessment, communication skills, teaching,IT classes, computer basics, internet usage, Google Workspace, email communication, training preparation, soft skills integration, problemsolving skills, workshop delivery, progress reporting

negotiation, supplier management, supply chain management, MS Office, analytical skills, communication skills, project management, team management, data analysis, cost control,ERP systems, leadership abilities, strategic decisionmaking, efficiency improvements

Customer Communication, MS Office,Document Control Systems

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