Site Admin

2 days ago

Singapore APP ENGINEERING PTE LTD Full time
We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team. Based primarily at our Bedok project site , with coordination support from our HQ at Toh Guan Road East , this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and comprehensive administrative support between site and HQ.
You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-to-day operations in compliance with regulatory and project standards.
This is a hands-on opportunity to contribute directly to project execution, build your skills in a fast-paced environment, and be part of a team that delivers with purpose.
Key Responsibilities:
Administrative Support
  • Provide day-to-day admin support to site engineers, project managers, clients and vendors.
  • Assist in manpower movement updates, site attendance records, and timesheet tracking.
  • Coordinate logistics such as PPE issuance, stationery, pantry items, site access cards, and accommodation/travel arrangements (if required).
  • Coordinate with Safety for site onboarding for new staff/workers and manage records (e.g. training, safety orientation).
  • Handle site office maintenance needs (Logistics & infrastructure, IT support coordination).

Document Control
  • Maintain and update project document logs (e.g. Specifications, Execution Plans, drawings, technical submissions, permits, inspection requests etc).
  • Ensure all site documentation is filed according to ISO/QMS requirements and company SOP.
  • Assist in compiling and submitting documentation for BCA, LTA, MOM, SCDF, etc., if required.
  • Control issuance and retrieval of Controlled Documents (e.g. latest approved drawings, RFIs, NCRs, Method Statements).
  • Track submission and approval status of site documents and follow up on pending approvals.

Project Coordination
  • Assist in preparing and issuing internal memos, minutes of meeting, and progress reports.
  • Support preparation for audits and inspections (ISO, WSH, client).
  • Liaise with HQ Admin/HR/Accounts for timesheet submission, leave forms, petty cash, etc.
  • Assist with monthly reporting and document collation for claim submission.

Requirements:
  • Minimum GCE 'O' / 'A' Level / ITE / Diploma in Business Admin or equivalent.
  • 2-4 years of relevant experience in a construction or engineering project environment.
  • Familiar with ISO documentation and site project processes.
  • Proficient in MS Office (Excel, Word, Outlook). Knowledge of document control systems is a plus.
  • Well-organized, detail-oriented, and able to handle multiple priorities under tight deadlines.
  • Good interpersonal and communication skills.
  • Able to work independently at site offices with minimal supervision.

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