Site Admin

3 days ago

Singapore APP ENGINEERING PTE LTD Full time $40,000 - $80,000 per year
We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team. Based primarily at our Bedok project site, with coordination support from our HQ at Toh Guan Road East, this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and comprehensive administrative support between site and HQ.

You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-to-day operations in compliance with regulatory and project standards.

This is a hands-on opportunity to contribute directly to project execution, build your skills in a fast-paced environment, and be part of a team that delivers with purpose.

Key Responsibilities:

Administrative Support
  • Provide day-to-day admin support to site engineers, project managers, clients and vendors.
  • Assist in manpower movement updates, site attendance records, and timesheet tracking.
  • Coordinate logistics such as PPE issuance, stationery, pantry items, site access cards, and accommodation/travel arrangements (if required).
  • Coordinate with Safety for site onboarding for new staff/workers and manage records (e.g. training, safety orientation).
  • Handle site office maintenance needs (Logistics & infrastructure, IT support coordination).
Document Control
  • Maintain and update project document logs (e.g. Specifications, Execution Plans, drawings, technical submissions, permits, inspection requests etc).
  • Ensure all site documentation is filed according to ISO/QMS requirements and company SOP.
  • Assist in compiling and submitting documentation for BCA, LTA, MOM, SCDF, etc., if required.
  • Control issuance and retrieval of Controlled Documents (e.g. latest approved drawings, RFIs, NCRs, Method Statements).
  • Track submission and approval status of site documents and follow up on pending approvals.
Project Coordination
  • Assist in preparing and issuing internal memos, minutes of meeting, and progress reports.
  • Support preparation for audits and inspections (ISO, WSH, client).
  • Liaise with HQ Admin/HR/Accounts for timesheet submission, leave forms, petty cash, etc.
  • Assist with monthly reporting and document collation for claim submission.
Requirements:
  • Minimum GCE 'O' / 'A' Level / ITE / Diploma in Business Admin or equivalent.
  • 2-4 years of relevant experience in a construction or engineering project environment.
  • Familiar with ISO documentation and site project processes.
  • Proficient in MS Office (Excel, Word, Outlook). Knowledge of document control systems is a plus.
  • Well-organized, detail-oriented, and able to handle multiple priorities under tight deadlines.
  • Good interpersonal and communication skills.
  • Able to work independently at site offices with minimal supervision.

  • Site Admin

    3 days ago

    Singapore CHIU TENG CONSTRUCTION CO. PTE. LTD. Full time

    Provides daily support to site manager and team. - Responsible for handling all general office admin & clerical support, data entry, document scanning - Proper filing of hardcopy documents for records and easy retrieval - Good communication skills in liaising with inter departments - Relevant experience in admin/payroll work will be an added advantage -...

  • Site Admin

    5 days ago

    West Singapore QING FENG CONSTRUCTION PTE LTD Full time

    Job description: - Perform admin duties for on site personnel and ensure proper documentation of any necessary site records - Any other ad-hoc duties as instructed by superiors Job requirements: - Proficient in basic software such as MS Office - Strong public relations skills Pay: $2,000.00 - $3,000.00 per month Schedule: - Day shift - Monday to...

  • Site Admin

    2 weeks ago

    Singapore CHC BUILDING & CONSTRUCTION PTE. LTD. Full time

    **Job Description**: - Responsible for administrative works - Assist in Human Resource (HR) matters - Support & follow Up on Project site team issue and feedback - Day to Day Documentations - Update all admin lists (e.g Staffs and workers’ phone, course and work pass expiry) - Provide support to HQ for corporate secretary case - Update manpower movement...

  • Site Admin

    2 weeks ago

    Singapore HWA SENG BUILDER PTE LTD Full time

    **Why Join Us?** - 5 days work week - Attractive Newcomer Bonus - Career Progression & Development Opportunities - Comprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, etc...) - Executive Health ScreeningOpportunity to Work Alongside an Innovative Team **Responsibilities & Duties**: - Responsible for site office daily...

  • Site Admin

    2 days ago

    Singapore SB PROCUREMENT PTE. LTD. Full time

    Oversee all the day-to-day office administrative functions at the Site Office - Provide admin support to the site team to ensure operations are being run smoothly. - Monitor material delivery and ordering - Perform general administrative duties such as: data entry, report generation, copying & scanning of documents etc - Liaise with Logistic department for...

  • Site Admin

    4 days ago

    Singapore MINGJUNG ENGINEERING PTE. LTD. Full time

    Site Admin needed. 5 years working experience 5 Days working 8:30am to 6:00 pm, located at Site office near Tampines Fire Station (estimate to move to Pasir Ris after 2 years)May need to go multi location for reporting or assisting per Boss requirement, mainly daily information storage/download, read email (highlight important email to boss), request...

  • Site Admin

    23 hours ago

    Singapore Hwa Seng Builder Pte Ltd Full time $40,000 - $60,000 per year

    Why Join Us?5 days work weekAttractive Newcomer BonusCareer Progression & Development OpportunitiesComprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, etc...)Executive Health ScreeningOpportunity to Work Alongside an Innovative Team Responsibilities & Duties:Responsible for site office daily administrative worksLiaise with...

  • Site Admin

    2 days ago

    Singapore APP ENGINEERING PTE LTD Full time

    We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team. Based primarily at our Bedok project site , with coordination support from our HQ at Toh Guan Road East , this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and...

  • Site Admin

    6 days ago

    Singapore China Harbour Engineering Company Full time

    Overview We\'re seeking an organized and detail-oriented Administrative Executive to join our team. This role reports directly to the CHEC Admin Manager and requires presence at the SO office. The successful candidate will be responsible for day-to-day coordination between site office admin and CHEC HQ admin, providing administrative support to ensure smooth...

  • Site Admin

    2 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Site Admin 5.5 days, 8am-5pm/ 8am-12pm Salary: $2000 -$3000 Location: Choa Chu Kang site Job scope: Reports to Project Manager Submitting DSTA clearance Proficient in Excel Provide admin duties and clerical supports to site personnel Liaise closely with main office staff for the procurement of necessary materials. Requirements At least Secondary School "N"...