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Executive Assistant/ Department Secretary

2 weeks ago

Singapore RecruitFirst Pte. Ltd Full time

Hiring Department Secretary (Surgery)
We’re looking for a proactive and organized individual to support the Head of Department (HoD) in managing schedules, coordinating communications, and handling administrative tasks in the Department of Surgery.
Key Responsibilities
Manage the HoD’s calendar and coordinate appointments, meetings, and events.
Serve as the go-to person for department inquiries and staff matters.
Prepare documents for HoD’s review, ensuring compliance and approvals.
Draft communications for special events and festive messages.
Organize department events, including social and welfare activities for clinicians.
Support HR operations, clinical recruitment, and staff welfare initiatives.
Assist with Undergraduate/Postgraduate examinations, clinical fellowships, and other departmental tasks.
Key Requirements
Degree preferably in Business Administration or related qualification.
At least two years’ working experience, preferably in healthcare industry.
Good coordination, interpersonal, and communication skills.
Proficient in Microsoft Office Applications (Microsoft Word, Excel, PowerPoint & Outlook).
Proactive, self-motivated, with a “can-do” attitude and able to work independently.
Ability to multi-task, work independently, and work in a team.
Experience in clerical and administrative duties (preferably in healthcare) will be preferred.
If you’re looking to make a meaningful impact in a dynamic department, we’d love to hear from you
Interested applicants, do forward your resume by applying below.
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