Executive Secretary

2 weeks ago


Singapore IBIS SINGAPORE ON BENCOOLEN Full time
Roles & Responsibilities

This position is responsible for providing high-level secretarial and administrative support to the General back-to-back carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.


Responsibilities:

  • Ensure that the day-to-day administrative needs of the department are fulfilled
  • Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations
  • Keep confidential information CONFIDENTIAL
  • Responsible for rendering secretarial and clerical services for the General Manager as required
  • To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager
  • To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
  • Prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
  • Manage the General Manager Diary, ensuring it allows for an effective day (not too many diaries appointed in one day, not to put larger Department Head meetings or Rooms Division
  • meetings in one day back-to-back, etc.). This is to allow the General Manager time to clear work without interruption
  • To open and dispatch mail that relates to the department
  • To maintain office supplies stock
  • To keep herself acquainted with the General Manager’s activities to assist in discerning priorities


Qualifications

  • Minimum GCE-O Levels; diploma or bachelor’s degree in hospitality, tourism, or related field preferred.
  • Minimum 4 years of secretarial experience serving the senior management level
  • Excellent reading, writing, and oral proficiency in English language
  • Good working knowledge of MS Excel, Word, & PowerPoint
  • Good communication and customer contact skills
  • Service-oriented with an eye for details
  • Ability to work effectively and contribute to a team
  • Self-motivated and energetic
  • Well-presented and professionally groomed at all times

Tell employers what skills you have

Rooms Division
Microsoft Office
Microsoft Excel
Travel Arrangements
Customer Contact
Administration
Business Travel
PowerPoint
Rendering
Time Management
Writing
Administrative Support
Excel
Scheduling
Hospitality
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