Executive Secretary
3 weeks ago
The Executive Secretary will provide high-level administrative support to the General Manager of the Hotel. This role is pivotal in ensuring the smooth operation of the GM's office by managing schedules, coordinating meetings, handling confidential information, and acting as a liaison between the General Manager and other stakeholders. The ideal candidate will be highly organized, detail-oriented, and able to work in a fast-paced environment while maintaining professionalism.
Key Responsibilities
- Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and other documents as requested by the General Manager.
- Screen and direct phone calls, emails, and correspondence, ensuring timely responses.
- Handle confidential information with discretion and professionalism.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Liaise with department heads and key stakeholders to ensure alignment on meeting objectives and logistics.
- Serve as the primary point of contact between the General Manager and internal staff, clients, and external partners.
- Manage communication flow between the GM's office and other departments, ensuring timely dissemination of information.
- Assist with coordinating and implementing special projects assigned by the General Manager.
- Conduct research and compile data for reports and presentations as needed.
Skills & Competencies
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- High attention to detail and ability to work independently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and confidentiality in handling sensitive information.
- Strong interpersonal skills with the ability to interact professionally with internal and external stakeholders.
Qualifications
- Diploma or degree in Business Administration, Hospitality Management, or a related field.
- At least 1-2 years of experience in an executive support role, preferably within the hospitality industry.
- Proven experience working closely with senior executives or General Managers.
Outlook
Microsoft Office
Microsoft Excel
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Hospitality Industry
Administration
Hospitality Management
PowerPoint
Attention to Detail
Administrative Support
Scheduling
-
Secretary
4 weeks ago
Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full timeRoles & ResponsibilitiesJOB SUMMARYYou will be responsible for providing support to the Secretary.Job Responsibilities:You need to provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc. You need to ensure meetings are effectively organized and...
-
Secretary
4 weeks ago
Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full timeRoles & ResponsibilitiesJOB SUMMARYYou will be responsible for providing support to the Secretary.Job Responsibilities: You need to provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc. You need to ensure meetings are effectively organized and...
-
Executive Secretary
4 weeks ago
Singapore IBIS SINGAPORE ON BENCOOLEN Full timeRoles & ResponsibilitiesThis position is responsible for providing high-level secretarial and administrative support to the General back-to-back carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.Responsibilities:Ensure that the day-to-day administrative needs...
-
Executive Secretary
4 weeks ago
Singapore IBIS SINGAPORE ON BENCOOLEN Full timeRoles & ResponsibilitiesThis position is responsible for providing high-level secretarial and administrative support to the General back-to-back carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.Responsibilities: Ensure that the day-to-day administrative...
-
Corporate Secretarial Executive
4 weeks ago
Singapore KENSINGTON CORPORATE MANAGEMENT (S) PTE. LTD. Full timeRoles & Responsibilities[Your Next Opportunity]Are you detail-oriented and passionate about corporate governance? As our Corporate Secretarial Executive / Senior Executive, you will play a key role in supporting the Head of Department and Managers in ensuring corporate compliance and managing secretarial responsibilities for a diverse portfolio of...
-
Executive, General Secretary's Office
3 weeks ago
Singapore Football Association of Singapore Full timeRoles & ResponsibilitiesJob SummaryReporting to the Assistant Manager of International Relations & Stakeholder Management (IR & SM) and the Deputy General Secretary, the Executive, General Secretary's Office (GSO) will collaborate with the Assistant Manager, IR & SM to enhance and streamline the administration of programmes and activities within the General...
-
Corporate Secretarial Executive
4 weeks ago
Singapore KENSINGTON CORPORATE MANAGEMENT (S) PTE. LTD. Full timeRoles & Responsibilities[Your Next Opportunity]Are you detail-oriented and passionate about corporate governance? As our Corporate Secretarial Executive / Senior Executive, you will play a key role in supporting the Head of Department and Managers in ensuring corporate compliance and managing secretarial responsibilities for a diverse portfolio of...
-
Secretary executive Training Provided
3 weeks ago
Singapore THE SUPREME HR ADVISORY PTE. LTD. Full timeRoles & ResponsibilitiesCorporate secretary executive (Junior)Location: MarymountWorking Days: Mon-Fri , 5 daysWorking hours : 9am to 6pmSalary: $2500 - $3000Job DescriptionTo provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers) Handling submission of ACRA & IRAS...
-
Corporate Secretary Executive
1 week ago
Singapore B&H MANAGEMENT CONSULTANCY PTE. LTD. Full timeRoles & ResponsibilitiesCorporate Secretarial Executive ( Company Secretary ) We are looking for bright individuals who are energetic, having or showing a strong desire and determination to succeed, and thrive in a fast-paced tech savvy work environment. We have various open positions and are looking for partners and associates who can be part of our dynamic...
-
Executive Secretary
4 weeks ago
Singapore ASIAPAC TECHNOLOGY PTE. LTD. Full timeRoles & ResponsibilitiesJob Summary:We are seeking a dynamic and detail-oriented Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will manage complex schedules, create impactful PowerPoint presentations and analyze sales data. This role requires a well-spoken professional, has a strong business...
-
Corporate Secretary Executive
1 week ago
Singapore EI-BIZ MANAGEMENT PTE. LTD. Full timeRoles & ResponsibilitiesINTRO :We are currently seeking a highly motivated and detail-oriented Corporate Secretary Executive (Junior) to join our team. The successful candidate will be responsible for managing a portfolio of clients, including Singapore-incorporated entities, registered branches of foreign companies in Singapore, and offshore entities (e.g.,...
-
Senior Corporate Secretarial Executive
2 weeks ago
Singapore PIKOHANA PTE. LTD. Full timeRoles & ResponsibilitiesJob Title: Corporate Secretarial Executive Location: Remote (Work from Home) Experience Required: 3-5 yearsJob Overview:We are seeking a detail-oriented and experienced Corporate Secretarial Executive to join our team. The role involves managing corporate secretarial filings on ACRA, ensuring clients' compliance with statutory...
-
Executive Secretary
3 weeks ago
Singapore MULTI WEALTH (SINGAPORE) PTE. LTD. Full timeRoles & ResponsibilitiesOverviewProvide high-level executive and administrative support to the Senior Management in a real estate development company. Responsible for managing schedules, coordinating meetings, handling confidential documents, and ensuring seamless daily operations. Requires strong organizational skills, discretion, and the ability to thrive...
-
Executive, Corporate Secretarial
1 hour ago
Singapore DELFI LIMITED Full time**Responsibilities - Familiar with ACRA lodgement and regulations - Liaise with company secretary agent on subsidiaries secretarial matters - Provide general advisory service to subsidiaries - Attend to auditors in annual statutory review and reports - Maintain proper secretarial records - Attend to ad hoc corporate secretarial matters - Liaise with overseas...
-
Executive Secretary
4 weeks ago
Singapore ASIAPAC TECHNOLOGY PTE. LTD. Full timeRoles & ResponsibilitiesJob Summary:We are seeking a dynamic and detail-oriented Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will manage complex schedules, create impactful PowerPoint presentations and analyze sales data. This role requires a well-spoken professional, has a strong business...
-
Corporate Secretarial Executive
4 weeks ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeRoles & ResponsibilitiesAs the Executive, Corporate Services, you will manage the annual statutory compliance and work on ensuring the corporate governance processes and documentation are handled professionally on a portfolio of Singapore Companies.Key Responsibilities- Leadership and Team Management:- Collaborate with internal teams to ensure quality work,...
-
Executive Secretary
3 weeks ago
Singapore PUYOU INTERNATIONAL TRADING PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Secretary (Chinese-English-French Translator)Company:Puyou International Trading Pte. Ltd.Location:Onsite Role involves occasional short business trips (3–5 days each, a few times a year) to assist the chairman, primarily for translation purposes.Employment Type:Full-timeAbout the Role:We are looking for a highly...
-
Corporate Secretarial Executive
4 weeks ago
Singapore AGGREGATE CONSULTANCY SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesCorporate Secretarial Executive Job DescriptionPosition Title: Corporate Secretarial ExecutiveLocation: High Street Centre, 179094 North Bridge Road, SingaporeReports To: Managing DirectorDepartment: Corporate SecretaryPosition Overview:We are seeking a diligent and highly organized Corporate Secretarial Executive to join our dynamic...
-
Executive Secretary
3 weeks ago
Singapore LIAN BENG CONSTRUCTION (1988) PTE LTD Full timeRoles & ResponsibilitiesJOB SUMMARYTo provide administrative and secretarial support to the Directors.DUTIES AND RESPONSIBILITIESThe Secretary duties and responsibilities are as follows:· Responsible for providing administrative and secretarial support to Directors· Setting up meetings, organizing and managing calendar, scheduling appointments and...
-
Executive Secretary
2 hours ago
Singapore Reeracoen Singapore Pte Ltd Full timeOur client is a major Japanese trading firm. They are currently seeking an Executive Secretary (Japanese Speaking) to support their Chief Regional Officer (CRO), Asia & Oceania Region and General Manager of the Singapore Branch. - 【What you will be working on】- Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania...