Administrative Liaison

1 day ago

Singapore beBeeAdministrative Full time

Job Description:

As a key member of our administrative team, the Administrative Assistant plays a vital role in supporting the Director. The successful candidate will be responsible for providing comprehensive administrative support, including coordinating schedules, preparing documents, and maintaining filing systems.

Key Responsibilities:

  • Provide administrative support to the Director, ensuring seamless day-to-day operations
  • Prepare and review legal documents, contracts, and other critical materials
  • Maintain accurate and efficient document management systems, both electronic and physical
  • Perform tasks assigned by the Director to ensure smooth office operations
  • Handle phone calls, emails, and inquiries; coordinate with colleagues and external parties
  • Prepare reports, letters, presentations, and spreadsheets using MS Office applications
  • Assist with event planning, special projects, and presentations
  • Order, stock, and distribute office supplies; monitor inventory levels

Requirements:

Education and Experience:

  • Diploma or equivalent required
  • At least 3 years of relevant working experience preferred

Skills and Abilities:

  • Proficient in MS Office applications
  • Excellent communication and interpersonal skills
  • Able to multitask and prioritize tasks efficiently

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