Officer (Administration & Liaison)

1 week ago

Singapore Hope Initiative Alliance Full time

**Job Description & Requirements**

Reports to:
Head of Administration & Liaison, President’s Office

**Overall responsibilities**

As part of the President’s Office, provide support to the Charity in the areas of administration and liaison, which includes various communications and liaison functions, relationship management with partners and organisations, as well as supporting other special projects and initiatives when needed. The department is also responsible for ensuring governance, compliance, capability development, and general administration ensuring the Charity upkeep the highest standards to build credibility and trust.

**Key Areas of Responsibility**
- Assist in conceptualising and producing various written and regular content on behalf of the President or Executive Management Team.
- Represent the Charity when relating with external agencies.
- Liaise with external agencies for matters relating to the President of the Charity.
- Provide secretarial support for Management and Board meetings.
- Provide general oversight across the Charity’s operations to ensure the Charity’s objectives are met effectively.
- Initiate activities to engage with partners and build relationships.
- Devise mechanisms and secretarial support to update and administer the Charity’s internal policies, processes and procedures, including compliance with the Personal Data Protection Act (PDPA).
- Ensure proper Governance, accountability, and compliance to regulatory and/or contractual requirements.
- Any other duties as assigned by the President or the Executive Management Team.

**Requirements**:

- Diploma or Degree holder with at least three years of working experience.
- Ability to work independently
- Excellent oral and written communication skills; comfortable with formal business writing
- Ability to communicate with a wide spectrum of people across all levels of seniority
- Self-starter with a good eye for detail and a strong ability to multi-task
- A good team player who is responsible and positive, able to work under tight deadlines
- Organised and possessing good analytical and critical-thinking skills
- Adaptable and fast learner
- Excellent command in Microsoft Office competencies preferred
- Bilingual in English and Mandarin an advantage

**What we offer**:

- The opportunity to engage in numerous partnerships with diverse governmental and non-governmental organisations
- The opportunity to make a difference in offering holistic services to various marginalised communities in Singapore

**APPLICATION PROCEDURE**
- Latest curriculum vitae
- Cover letter explaining qualifications, experience
- 500 words on why they would like to join HIA
- Details of at least two (2) work-related referees
- Expected salary
- Estimated start date

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