Assistant Director, Business Operations

3 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Job Title: Assistant Director of Business Operations
About the School: The Asian School of the Environment (ASE) at Nanyang Technological University is an interdisciplinary school focused on addressing key issues of the environment and sustainability through a holistic approach, integrating earth and environmental life science, ecology, engineering, human ecology, humanities, and social sciences.
Job Description: We are seeking a dynamic and experienced professional to join our team as the Assistant Director of Business Operations. Reporting directly to the School Chair, this role will oversee resource allocation within the Administration Office, ensuring compliance with regulations, supporting technology systems, and project management. The incumbent will play a key role in optimizing internal workflows, reducing costs, and enhancing operational efficiency, contributing to a positive and seamless experience for staff and students.
Main Responsibilities:
  • Serve as the main contact for Data Protection (PDPA) and Emergency Response Management (ERM).
  • Oversee the Business Continuity Process (BCP) to ensure smooth operations during emergencies.
  • Analyze and review school operations regularly to ensure alignment with the University's direction.
  • Lead transformation efforts as required by the school.
  • Manage the onboarding and offboarding processes for non-staff members.
  • Provide financial insights and strategic advice to support business planning and decision-making.
  • Guide and develop team members while cultivating a positive work environment.
  • Collaborate with leadership and stakeholders on budgeting and forecasting.
  • Coordinate research-related agreements, grant requirements, and submission.
  • Manage delegation visits and ensure productive exchanges.
  • Serve as the main liaison for data management matters.
  • Provide regular reports on Key Performance Indicators (KPIs).
Requirements:
  • Bachelor's degree with a minimum of 8 years of relevant experience, including at least 4-5 years as a People Manager.
  • Experience in process improvements and grants administration.
  • Proven track record in Team management, budget management, and finance oversight.
  • Proficient in data analysis, MS Office Suite, and critical thinking skills.
  • Able to work well with a diverse team and communicate effectively.


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