Senior Support Officer

5 days ago

Singapore beBeeAdministrative Full time

Job Title

Executive Assistant - Operations and Facilities

This role involves being the key point of contact for all operational matters within the organization. The ideal candidate will have strong organizational skills, be proactive in ensuring smooth day-to-day operations and possess excellent communication skills to liaise with various stakeholders.

  • Facilities Management: This includes ensuring that facilities are well-maintained, safe and secure. The person in this role will also oversee regular maintenance tasks such as cleaning, repairs and ordering necessary supplies.
  • Office Administration: The role requires effective management of office resources including inventory tracking, vendor coordination and administrative support services. This includes submitting payments, claims and performing annual fixed assets verifications.

The successful candidate will work closely with our Deputy Director to ensure seamless operation of our Family Service Centre. If you enjoy working behind the scenes to create a well-organized, safe and supportive environment for both staff and community, we encourage you to apply.

Key Responsibilities

  • Maintenance and Safety of Facilities (Main and Branch FSC)
  • Operations: Ensure facilities allow staff and community to operate efficiently and effectively. Work with DD/CS to ensure safety measures are consistently upheld in the workplace.
  • Office Cleanliness: Keep the office clean and safe. Decluttering, prompt repairs and maintaining facility fixtures.
  • Inventory Tracking & Management: Ensure efficient use of centre's materials, equipment and resources.
  • Vendor Management: Oversee and coordinate vendors for scheduled and ad hoc maintenance of facilities and equipment.

Requirements

  • Minimum 2 years' experience as an Admin Executive or similar administrative role.
  • Proficiency in office applications e.g., MS Word, Excel & PowerPoint.
  • Strong organizational and time management skills.
  • Independent and resourceful individual with strong initiative skills.
  • Highly adaptable capable of managing competing demands and changes.
  • Strong communication skills verbal and written and confidence in engaging with various stakeholders.
  • Meticulous attention to detail and problem-solving skills.
  • Able to multitask and prioritize daily workload.

What We're Looking For

  • A team player with a proactive attitude and positive approach to work.
  • Able to Multitask Troubleshooting Microsoft Excel Audiovisual Interpersonal Skills Workplace Safety Inventory User Experience Administration Access Control CCTV Office Administration Vendor Management Attention to Detail Team Player Corporate Services Able To Work Independently

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