
Japanese-speaking Administrative Assistant
3 days ago
We are looking for a Japanese-speaking Administrative Assistant / Manager to provide bilingual administrative support and ensure smooth daily operations within a Japanese or Japanese-affiliated organization. This role involves managing schedules, preparing correspondence and documents in both Japanese and English, coordinating internal and external communications, and supporting executive staff as needed.
Key Responsibilities include:
Administrative Support:
Provide general administrative assistance including scheduling meetings, managing calendars, and arranging travel
Handle incoming calls, emails, and correspondence in Japanese and English
Prepare, translate, and proofread documents, presentations, and reports
Bilingual Communication & Interpretation:
Serve as a liaison between Japanese and non-Japanese staff, clients, and partners
Interpret or translate during meetings, calls, and written communications
Ensure clarity and accuracy in both languages across internal and external communications
Japanese Business Culture & Protocol Support:
Provide guidance on Japanese business etiquette, protocol, and communication styles
Assist in preparing culturally appropriate materials and planning activities with Japanese stakeholders
Qualifications:
High school diploma or equivalent; Associate's or Bachelor's degree preferred
Fluent in both Japanese and English (spoken and written); JLPT N2 or higher preferred
2+ years of administrative or office support experience, ideally in a bilingual environment
Proficient in Microsoft Office (Word, Excel, PowerPoint) and standard office equipment
Excellent organizational, communication, and interpersonal skills
Strong attention to detail and able to handle confidential information with discretion
Preferred:
Experience working in a Japanese company or with Japanese clients
Familiarity with Japanese business culture and office practices
Japanese living in Singapore
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