Japanese-speaking Administrative Assistant

1 week ago


Singapore PLUTO INNOVATION PTE. LTD. Full time
Roles & Responsibilities

We are looking for a Japanese-speaking Administrative Assistant / Manager to provide bilingual administrative support and ensure smooth daily operations within a Japanese or Japanese-affiliated organization. This role involves managing schedules, preparing correspondence and documents in both Japanese and English, coordinating internal and external communications, and supporting executive staff as needed.

Key Responsibilities include:

Administrative Support:

  • Provide general administrative assistance including scheduling meetings, managing calendars, and arranging travel
  • Handle incoming calls, emails, and correspondence in Japanese and English
  • Prepare, translate, and proofread documents, presentations, and reports

Bilingual Communication & Interpretation:

  • Serve as a liaison between Japanese and non-Japanese staff, clients, and partners
  • Interpret or translate during meetings, calls, and written communications
  • Ensure clarity and accuracy in both languages across internal and external communications

Japanese Business Culture & Protocol Support:

  • Provide guidance on Japanese business etiquette, protocol, and communication styles
  • Assist in preparing culturally appropriate materials and planning activities with Japanese stakeholders

Qualifications:

  • High school diploma or equivalent; Associate's or Bachelor's degree preferred
  • Fluent in both Japanese and English (spoken and written); JLPT N2 or higher preferred
  • 2+ years of administrative or office support experience, ideally in a bilingual environment
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and standard office equipment
  • Excellent organizational, communication, and interpersonal skills
  • Strong attention to detail and able to handle confidential information with discretion
  • Preferred:
  1. Experience working in a Japanese company or with Japanese clients
  2. Familiarity with Japanese business culture and office practices
  3. Japanese living in Singapore
Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Strong Attention To Detail
Interpersonal Skills
Arranging
Administration
Data Entry
Protocol
PowerPoint
Written Communications
Administrative Support
Excel
Scheduling
Japanese

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