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Senior Administrative Coordinator

3 weeks ago

Singapore beBeeAdministrative Full time
Job Title
About the Role
This role is responsible for overseeing the daily operations of our organization by providing administrative support to senior management and coordinating with various departments. The successful candidate will be a hands-on leader who can streamline processes, manage multiple tasks, and maintain confidentiality.
Key Responsibilities:
  • Provide high-level administrative support to senior management, including calendar management, meeting coordination, and tracking key deliverables.
  • Act as the central liaison for internal communications between leadership and operational teams to ensure clarity and continuity.
  • Participate in decision-making processes related to production, resource allocation, and office operations.
  • Attend administrative and operational matters as assigned to maintain smooth office and field functions.
Team & Staff Coordination:
  • Oversee the administration team, monitor workload distribution, and ensure all tasks are executed timely and accurately.
  • Conduct pre-screening and initial interviews for candidates before referring them to hiring managers.
  • Collaborate with department heads to maintain quality standards across teams and functions.
Employee Documentation & Records:
  • Maintain and process administrative paperwork related to attendance, performance tracking, payroll submissions, leave applications, and HR compliance documentation.
Vendor & Third-Party Coordination:
  • Liaise with suppliers, vehicle workshops, and service vendors to coordinate maintenance, deliveries, and services.
  • Monitor supplier performance and ensure timely follow-ups to prevent operational delays.
Vehicle Data & Cost Tracking:
  • Monitor and update vehicle maintenance schedules and related records.
  • Tabulate and track vehicle-related costs and provide monthly summaries to management.
Other Duties:
  • Handle special projects and assignments from senior management.
  • Continuously improve administrative SOPs and introduce automation or process enhancements where feasible.
Requirements:
  • Diploma or degree in business administration, management, or a related field.
  • Minimum 3-5 years of experience in administrative or operations roles, with at least 1-2 years in a managerial or supervisory capacity.
  • Strong interpersonal and leadership skills; able to coordinate with cross-functional teams.
  • Excellent organizational and multitasking abilities.
  • Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of HR or fleet systems is an advantage.
  • Strong sense of initiative, problem-solving, and confidentiality.