Senior Administrative Coordinator
2 weeks ago
Role Overview
We are seeking a highly skilled and professional Senior Administrative Coordinator to provide exceptional support to senior executives. The successful candidate will be responsible for managing complex administrative tasks, coordinating international travel, and maintaining confidentiality.
Key Responsibilities
- Coordinate daily operations, manage calendars, and arrange domestic and international travel arrangements.
- Prepare agendas, record minutes, and follow up on action points for meetings and events.
- Manage correspondence, documents, and presentations in both English and Chinese languages.
- Organize lifestyle-related arrangements such as dining, events, entertainment, and leisure activities.
- Oversee family-related logistics including schooling, healthcare, household staff coordination, and travel planning.
Requirements
- Bachelor's degree or diploma preferred; strong language, business, or hospitality background an advantage.
- Proven experience as a Personal Assistant / Executive Assistant to C-level executives, entrepreneurs, or in a family office environment.
- Strong organizational skills with the ability to anticipate needs, prioritize tasks, and manage multiple projects.
- Excellent interpersonal and communication skills, with cultural sensitivity.
- Flexible and willing to travel internationally, sometimes on short notice.
- High level of integrity, discretion, and commitment to confidentiality.
- Tech-savvy with proficiency in MS Office and mobile productivity tools.
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