Administrative Manager

7 days ago


Singapore Industrial & Commercial Facilities Management Pte. Ltd. Full time

Overview
We are seeking a highly organised and proactive Administrative Manager to oversee and manage key administrative functions within our organisation. This is a leadership role that requires attention to detail, excellent communication skills and the ability to manage multiple responsibilities in a fast-paced environment.
Responsibilities
Provide day-to-day administrative support and work closely with Operations team
Serve as a liaison between stakeholders for administrative matters.
1. HR
Perform daily check on workers\' attendance and ensure attendance is approved promptly
Maintain up-to-date employee records and documentation.
Update new employee’s data into app portal
Keep track of employee OT
Monitor and verify employee attendance and working hours.
Check the daily attendance tracking system and ensure timely submission and accuracy.
Generate and submit regular reports to management regarding workforce attendance and productivity trends.
Apply on behalf of employee MC, AL into app portal
2. Operations
Submission of staff expenses and petty cash claims
Prepare monthly integrated Facilities Management (IFM) schedule for sites
Prepare and consolidate inspection reports and supporting documentation for processing of invoices
Assist with submission of data for sustainability reporting
3. Procurement Oversight
Manage and coordinate the procurement of office supplies, equipment, and services.
Develop and maintain relationships with vendors and suppliers.
Ensure all purchases are cost-effective, timely, and comply with company policies.
Maintain accurate procurement records and documentation.
4. Finance
Ensure recurring and adhoc invoices are sent promptly to external customers
Check invoicing are sent with supporting documents
Email invoices to external customers and handle any billing enquiries
5. Administrative Leadership
Develop and implement administrative systems and policies to improve efficiency.
Maintain and updating of department common drive
Provide support for audits, reporting, and general compliance as needed.
Any adhoc duties assigned
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