Senior Administrative Secretary for Executive Support
4 days ago
Job Description
We are seeking an experienced Senior Administrative Secretary for Executive Support to join our team and provide high-level administrative support to senior executives, as well as plan and execute internal company events.
Key Responsibilities
The role involves:
- Providing secretarial and administration support to senior executives, including planning, organizing, and executing internal company events.
- Planning and managing end-to-end event logistics for biannual General Management Meetings (GMM), including venue, scheduling, and vendor coordination.
- Coordinating and facilitating to executive's calendars to arrange appointments, meetings and overseas trip.
- Handling expense claims and general administration activities
- Handle correspondence, including emails and phone calls, and respond to inquiries promptly
- Maintain filing systems and ensure all documents are organized and up to date
- Take charge of all facility management matters such as maintaining office equipment.
- In charge of the procurement and administration of all office supplies and pantry supplies.
- Organizing company events and staff activities.
- Handle corporate and staff gifts and hamper.
- Support various projects and any other ad-hoc duties as assigned
Requirements
To be successful in this role, you will need:
- Minimum Diploma in Business or other related field
- Proficient in Microsoft Office
- Minimum of 6 years' experience with overall administrative secretary and some experience in end-to-end event management will be preferred. Secretarial experience at management level will be preferred.
- Able to multi-task and work in a fast-paced environment. Meticulous & attention to detail with a positive attitude.
- Highly professional manner and strong work ethic
- Twice a year travelling is required for GMM
- Good communication skills in English and Chinese, both written & spoken, are required for this role in order to liaise with China counterparts.
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