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Event Coordinator

2 months ago

Singapore NTUC CLUB Full time
Job Description

As an Event Coordinator at NTUC CLUB, you will play a crucial role in scaling our events management capabilities. This will enable us to contribute more and bring new expertise to benefit both NTUC CLUB and our clients.

Key Responsibilities:
  • Logistics Coordination: Coordinate logistics such as venue selection, catering, audiovisual requirements, decor, transportation, and other event-related services.
  • Budget Preparation: Contribute to budget preparation, cost estimation, and financial planning for events.
  • Expenditure Monitoring: Monitor expenditures, negotiate with vendors, and strive to maintain cost efficiency while delivering high-quality event services.
  • Client Liaison: Serve as a liaison between clients and the event management team, understanding client requirements, and ensuring that event objectives align with client expectations.
  • Event Updates: Provide regular updates, seek feedback, and address any client concerns or inquiries throughout the event planning process.
  • On-Site Event Setup: Coordinate on-site event setup, overseeing the implementation of plans, schedules, and ensuring seamless execution.
  • Event Staff Management: Manage event staff, and vendors during events, handling any issues or last-minute changes that may arise.
Requirements:
  • Education: Diploma/Degree in Events Management or related studies.
  • Experience: At least 5 years in the events industry.
  • Event Planning Knowledge: Comprehensive knowledge of event planning processes, including logistics, budgeting, scheduling, and execution from inception to completion.
  • Project Management Skills: Strong project management skills to oversee multiple events simultaneously, ensuring they stay on track, meet deadlines, and stay within budget constraints.
  • Negotiation Skills: Proficiency in negotiating contracts with vendors, venues, and suppliers to secure the best deals and manage vendor relationships effectively.
  • Client Relationship Building: Building and maintaining relationships with clients, understanding their needs, and ensuring high levels of customer satisfaction.
  • Creative Thinking: The ability to think creatively and come up with innovative event concepts and experiences that stand out and engage attendees.
  • Time Management: Ability to multi-task and adhere to timelines.
  • Flexibility: Able to work on weekends (including Public Holidays).