Event Coordinator

3 weeks ago


Singapore Careers@Gov Full time

**Event Management Role**


This position is part of the International Group in IMDA, the Asia Tech x Programme Office (ATxPO). As an event coordinator, you will support the team lead of the Planning and Secretariat in managing all aspects of arrangements for the project administration and management in initial planning of schedule and agenda, coordination with various divisions and agencies, the execution of the ATxSG and post-event follow-up.


Responsibilities


  • Coordinate and manage detailed event plans, timelines with relevant stakeholders;
  • Assist in the development of meeting agendas, and schedules and document minutes;
  • Handle all event-related administrative tasks, including preparing and distributing invitations and maintaining guest lists;
  • Coordinate procurement processes, including sourcing vendors and managing contracts;
  • Prepare financial reports and documentations for post-event evaluation and auditing purposes;
  • Organise and manages speechwriting and scribes workstreams;
  • Documentation of SOP and maintain the knowledge repository and asset inventory;
  • Coordinate announcements and work closely with Marketing and Communication;

Key Skills


  • Proactive self-starter, able to work well in a team;
  • Manage administrative details and compliance requirements;
  • Excellent written, verbal communication and presentation skills;
  • Ability to work under pressure and liaise with a wide range of stakeholders;
  • Strong problem-solving and analytical skills to address and resolve any issues;
  • Strong organisational and project management abilities to manage multiple timelines and logistics simultaneously;
  • Ability to manage multiple tasks and projects simultaneously;
  • Adaptable and able to handle unexpected issues to ensure the event runs smoothly;

**Requirements**


  • Background in Computer/Computer Science, Information Technology, or Business Management preferred;
  • 3 – 5 years of experience in event production or managing event programs;
  • Proficiency in Microsoft Office;

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