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Highly Organized Executive Support Specialist

2 weeks ago

Singapore beBeeExecutive Full time $60,000 - $80,000
Executive Support Specialist

We are seeking a highly skilled and organized professional to provide comprehensive support to our senior leadership team. This role is ideal for individuals who enjoy variety in daily tasks, thrive in fast-paced environments, and possess excellent communication skills.

  • Manage calendars, coordinate meetings, and arrange travel for executives.
  • Welcome visitors, handle calls, and maintain a professional reception experience.
  • Support office operations, including inventory management, meeting room scheduling, and vendor coordination.
  • Maintain records, process expenses, and handle confidential information with care.
  • Assist with ad-hoc projects and provide administrative support as needed.

Requirements:

  • 5+ years of experience in executive support, administration, or reception roles.
  • Strong organizational and multitasking abilities, with excellent attention to detail.
  • Friendly, professional, and effective communicator.
  • Comfortable using Microsoft Office applications and common collaboration tools.
  • Able to work independently, prioritize tasks, and adapt to changing needs.

Key Responsibilities:

  • Provide exceptional customer service and support to executives and other stakeholders.
  • Develop and implement efficient administrative systems and processes.
  • Collaborate with cross-functional teams to achieve business objectives.
  • Maintain accurate and up-to-date records and files.

Preferred Qualifications:

  • Relevant certification or degree in business administration or related field.
  • Experience working with Microsoft Office Suite and collaboration tools.
  • Excellent communication, interpersonal, and problem-solving skills.

Tell employers what skills you have:
Ability to Multitask
Microsoft PowerPoint
Leadership
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Inventory
Office Management
Administration
Vendor Coordination
Attention to Detail
Communication Skills
Administrative Support
Team Player
Microsoft Word
Scheduling
Able To Work Independently