Highly Organized Executive Support Specialist
4 days ago
Our organization is seeking a highly organized, resourceful, and proactive Executive Support Specialist to provide seamless support to senior-level executives while ensuring smooth office administration and operational efficiency. This hybrid role blends executive-level support with office management responsibilities.
The ideal candidate possesses excellent communication skills, a sharp eye for detail, and the ability to thrive in a fast-paced, dynamic environment.
Key Responsibilities:- Provide comprehensive administrative support to senior-level executives, ensuring efficiency and confidentiality at all times.
- Manage complex calendars, including scheduling meetings and coordinating across multiple time zones.
- Organize international and domestic travel arrangements (visas, flights, accommodations, itineraries).
- Act as a key liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Support executive-led meetings by preparing agendas, presentation materials, taking minutes, and tracking follow-ups.
- Handle expense claims and reimbursements in a timely and accurate manner.
- Organize and coordinate executive-level networking events when required.
- Manage highly confidential information with discretion and professionalism.
Qualifications & Experience:
- Minimum 5 years' experience as an Executive Assistant, preferably supporting senior-level executives.
- Strong organizational skills with proven ability to manage multiple priorities under tight deadlines.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (SharePoint, OneDrive).
- Excellent written and verbal communication skills.
- Experience with travel planning and expense management systems.
- Strong problem-solving skills, high level of discretion, and ability to work both independently and collaboratively.
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