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Event Coordinator

2 months ago

Singapore MOLEAC PTE. LTD. Full time
Job Title: Event Executive

About the Role:

We are seeking a highly motivated and organized Event Executive to join our team at MOLEAC PTE. LTD. The successful candidate will be responsible for organizing events and overseeing the company's presence and activities at major conferences, such as the World Stroke Conference and the European Stroke Conference, as well as regional and corporate events.

Key Responsibilities:

  • Communicate with managers and conference organizers to agree on strategies and annual investment lists.
  • Produce detailed proposals for events, defining timelines, venues, suppliers, staffing, and budgets.
  • Lead the organization of conferences and symposia regionally and internationally.
  • Participate onsite at selected international events and conferences.
  • Identify and secure speakers and special guests, with the support of managers.
  • Secure and book suitable venues or locations.
  • Coordinate venue management, ensuring that the company's exhibition booths are booked, set up, and equipped.
  • Plan room layouts and entertainment programs for workshops.
  • Coordinate staffing requirements and conduct staff briefings.
  • Collaborate with web designers to create event branding and oversee the production of posters, catalogues, and brochures.
  • Coordinate suppliers, manage delegate and colleague queries, and troubleshoot on the day of the event to ensure smooth operations.
  • Conduct post-event evaluations (including data entry and analysis) to drive continuous improvements.
  • Collaborate proactively with sales teams across different affiliates (located in over 30 countries) to organize local and regional events.
  • Manage internal and external communications (e.g., press releases).

Requirements:

  • Highly motivated candidate with a passion for event organization and relevant experience.
  • Ability to adapt quickly to new environments and a strong desire to learn.
  • Ability to work independently and proactively.
  • Strong organizational skills.
  • Proficiency in Microsoft Office, PowerPoint, and Excel.
  • Ability to lead a team towards ambitious goals.
  • Strong interpersonal and communication skills, with proficiency in both oral and written communication.
  • Proven ability to influence cross-functional teams, with an interest in the healthcare industry.
  • Creativity.
  • Rigor, with a passion for quality.

How to Apply:

If you believe you are a suitable candidate for this position, please send your CV and a cover letter (detailing your interest in the position, availability, last drawn salary, and salary expectations) to amanda.lee@moleac.com.