Document Control Specialist
1 day ago
Job Title: Document Control Specialist
Job Description:
The Document Control Specialist is a pivotal role responsible for overseeing the lifecycle of project documents, ensuring they are accurate, complete, and compliant with industry standards. This position requires a high level of organizational skills, attention to detail, and effective communication abilities.
This role involves developing and maintaining document control procedures, administering transmittal documents, and ensuring timely submission and distribution of controlled copies of approved documents and drawings to relevant stakeholders.
The successful candidate will have a strong administrative background, preferably in Construction or Civil Engineering, and be proficient in MS Office.
Key Responsibilities:
- Develop and maintain document control procedures.
- Administer transmittal documents.
- Evaluate and ensure compliance with company policies and industry standards.
- Coordinate site entry permits and submissions to facilitate entry of site personnel and subcontractors.
- Maintain updated records of approved documents and drawings in the document archive and file server.
- Perform internal and external audits.
- Act as Management Representative for ISO programs.
- Conduct trainings for project personnel on documentation requirements.
- Coordinate activities among project stakeholders.
- Schedule and organize regular meetings.
- Manage and maintain site inventories and supplies.
- Liaise with vendors to ensure equipment maintenance.
- Organize site events.
Requirements:
- Minimum 4 years' administrative experience, preferably in Construction or Civil Engineering.
- N/O levels or Diploma in Computer Science/Information Technology or equivalent qualifications.
- Proficient in English, with good communication and collaboration skills.
- Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
- Able to work independently and maintain accurate document control.
- Excellent time management and organization skills.
- Able to work under pressure and possess a team-oriented mindset.
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