Executive Administrative Assistant
2 months ago
We are seeking a dedicated and organized Executive Administrative Assistant to support our General Manager at Accor. This role is crucial in ensuring the smooth operation of the office and effective communication within the team.
Key Responsibilities- Correspondence Management: Oversee all incoming communications for the General Manager, ensuring prompt and professional responses.
- Call Handling: Professionally manage phone inquiries, directing them to the General Manager as necessary.
- Schedule Coordination: Efficiently organize and maintain the General Manager's calendar, prioritizing appointments and meetings.
- Filing System Maintenance: Keep the filing system current and systematically organized for easy access to information.
- Operational Support: Ensure that the department operates smoothly by managing necessary supplies and resources.
- Travel Arrangements: Plan and coordinate travel logistics for the General Manager and other executives.
- Expense Management: Accurately process expense claims and invoices in a timely manner.
- Meeting Coordination: Take detailed minutes during meetings and assist in organizing these gatherings.
- Reporting: Compile reports and provide necessary support to the General Manager as required.
- Interdepartmental Communication: Foster effective communication with department heads to ensure alignment and collaboration.
- Demonstrated experience in a similar administrative role, ideally within the hospitality sector.
- Strong skills in administration and human resources.
- Relevant educational background in administration or hospitality management.
- Ability to work both independently and as part of a team.
- Exceptional communication and negotiation abilities.
- Meticulous attention to detail and proficiency in Microsoft Office applications.
- Professional appearance and demeanor.
- Openness to further professional development and training.
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Administrative Assistant
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