Effective Administrative Assistant Wanted

2 weeks ago

Singapore beBeeAdminSupport Full time $3,000 - $4,500
Administrative Support Role

This position is ideal for a highly organized individual who thrives in fast-paced environments and takes on new challenges with enthusiasm.

We are seeking an efficient team player to manage various administrative tasks, ensuring that all projects are completed to the highest standard. The successful candidate will be responsible for managing multiple tasks simultaneously while maintaining accuracy and attention to detail.

Key Responsibilities:
  • Greeting and serving clients: Providing exceptional customer service by greeting, receiving, and serving drinks to all walk-in clients in a professional and courteous manner.
  • Maintaining office cleanliness: Ensuring the pantry, meeting rooms, and overall office remain clean, tidy, and welcoming at all times.
  • Coordinating courier services: Arranging and coordinating courier services, including dispatching documents, sending samples or color proofs via Lalamove, and planning delivery schedules with the company driver.
  • Mail management: Collecting incoming mail daily from the letterbox, recording the date and time received, and distributing it to the relevant departments.
  • Dispatching outgoing mail: Ensuring all outgoing letters and documents are dispatched on the same day without delay.
  • Record-keeping: Maintaining accurate records of all incoming and outgoing mail in the system.
  • Administrative support: Providing administrative support to the team, including filing, photocopying, scanning tasks, and handling purchase and inventory management of office supplies, stationery, beverages, and pantry items.
  • Equipment maintenance: Coordinating the maintenance and servicing of office equipment such as printers, photocopiers, and other office machinery.
  • Project support: Assisting the Project Manager with Permit to Work (PTW) applications and following up with mall management or relevant authorities to ensure timely approvals.
  • Ad-hoc tasks: Performing any other ad-hoc administrative tasks, duties, or projects assigned by management.
Requirements:
  • Organizational skills: Proven ability to prioritize tasks and manage multiple projects simultaneously.
  • Communication skills: Excellent written and verbal communication skills, with the ability to interact effectively with clients and colleagues.
  • Problem-solving skills: Ability to think critically and resolve problems efficiently.
  • Technical skills: Proficiency in Microsoft Office Suite and other software applications.
Benefits:

This role offers a competitive salary, opportunities for career growth and development, and a dynamic work environment. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply.

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