Executive Support Professional

3 days ago

Singapore beBeeProfessional Full time $50,000 - $80,000
Executive Support Professional

We are seeking a highly skilled and experienced individual to provide executive support services to a high-profile C-suite executive and their family. This role requires exceptional organizational skills, the ability to manage complex schedules, and the flexibility to travel internationally.

  • Job Responsibilities:
    • Household & Property Management:
      • Oversee all household operations including cleanliness, repairs, maintenance, and organization.
      • Supervise and coordinate domestic staff (maids, drivers, chefs, gardeners, etc.).
      • Ensure the home is always well-maintained, presentable, and secure.
    • Family Lifestyle Coordination:
      • Assist with children's schedules including school runs, classes, activities, and routines.
      • Organize family events, celebrations, and vacations, including vendor coordination and logistics.
      • Manage household purchases and errands (groceries, daily necessities, gifts, etc.).
    • Executive Assistance & Calendar Management:
      • Manage the executive's calendar, scheduling meetings, appointments, and conference calls.
      • Prepare meeting agendas, supporting documents, and take minutes when required.
      • Liaise with business contacts, partners, and stakeholders on behalf of the executive.
    • Travel Coordination:
      • Arrange both family and business travel itineraries, including flights, hotels, visas, and ground transportation.
      • Accompany the executive and/or family on domestic and international trips when required.
      • Handle packing, luggage management, and travel-related logistics.
    • Financial & Administrative Oversight:
      • Track household and personal expenses, vendor payments, and petty cash.
      • Maintain household inventories and high-value items (art, wine, jewelry, collectibles).
      • Coordinate service providers for home maintenance (AC, pool, pest control, security systems, etc.).
    • Confidential Support:
      • Handle sensitive information with absolute discretion and professionalism.
      • Perform any additional duties assigned by the executive or family.
    • Requirements:
      • Proficiency in Mandarin and English to liaise effectively with Chinese-speaking family members, staff, and business contacts.
      • At least 5 years' experience in a similar role (private household management, luxury hospitality, corporate EA, aviation, or other high-touch service environments).
      • Experience as a Personal Assistant to a Chinese high-net-worth individual is an added advantage.
      • Strong organizational skills with the ability to manage complex schedules and multiple priorities.
      • Excellent interpersonal skills, service mindset, and discretion when handling confidential matters.
      • Ability to lead, supervise, and coordinate household staff effectively.
      • Flexible with working hours and able to travel internationally at short notice.
      • Possess a valid Singapore Class 3 driving license (or equivalent).

Tell employers what skills you have

Benefits:

- Competitive compensation package

- Opportunities for professional growth and development

- Collaborative and dynamic work environment

Others:

- We offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

- Our team is dedicated to providing exceptional support to our clients and colleagues.

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