Administrative Professional
7 days ago
National University Hospital is Singapore's leading university hospital, with a rich heritage dating back to 1905. We are a unique institution that seamlessly integrates clinical care with teaching and research. Our strong ties with the medical school have shaped us into a dynamic organization that values expertise, knowledge, and compassion.
Job Description
The Executive Assistant provides high-level administrative support to the Corporate Services team at NCIS. This role is integral to the seamless operation of key functions such as corporate planning, communications, patient advocacy, philanthropy, and services. The ideal candidate is a highly organized and proactive professional who can manage multiple priorities in a dynamic environment.
Key Responsibilities
- Manage schedules, calendars, and appointments for senior team members to ensure efficient time management.
- Coordinate and prepare for meetings, including drafting agendas, taking minutes, and tracking follow-ups.
- Organize travel arrangements such as flights, accommodations, and itineraries.
- Draft, proofread, and format reports, presentations, and correspondence for internal and external stakeholders.
- Maintain an efficient filing and document retrieval system.
- Assist in preparing materials for strategic meetings, workshops, and events.
Requirements
A minimum of 5 years of experience in administrative or executive support roles. Proven experience managing calendars, events, and communications for senior management. Familiarity with healthcare, corporate environments, or non-profits is a plus but not mandatory.
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