Administrative Coordinator

3 weeks ago


Singapore Singapore Swimming Association Full time
About the Role

The Singapore Swimming Association is seeking a highly organized and detail-oriented Admin Assistant to provide essential administrative support to the National Swimming Pathway and Coach Development initiatives.

Key Responsibilities

• Handle general inquiries from members and stakeholders via email and phone in a timely and professional manner.
• Track and manage equipment and supplies, ensuring all necessary resources are available for projects and events.
• Organize and manage meeting schedules for internal projects, committees, and executives.
• Attend meetings, take notes, and track action items to ensure progress.
• Assist in ensuring compliance with policies and standard operating procedures (SOPs).
• Provide support for finance, procurement, and other administrative tasks as required.

Membership Services

• Maintain accurate membership records and assist with data entry for coach and participant databases.
• Track coach accreditation records, participants' program assessments, and manage course/program registrations and membership renewals.

Operational Coordination

• Schedule workshops and events, ensuring all logistical arrangements are in place for smooth execution.
• Liaise with vendors for logistical needs, supplies, and materials required for program delivery.
• Maintain and update accurate records of participants, coaches, and certifications related to coach development and SwimSingapore programs.
• Enter and manage data related to program participants, coaches, and members.
• Update administrative processes, policies, and maintain well-organized records.

Requirements

• High school diploma or equivalent required.
• Certifications in office administration or customer service are a plus.

About the Association

The Singapore Swimming Association is the governing body for the aquatic sports of swimming, water polo, diving, and artistic swimming in Singapore. As a member of World Aquatics, the association is responsible for the development and education of aquatic players, officials, coaches, and volunteers throughout Singapore, as well as the conduct of competitions and programs for all levels of participation.

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