Administrative Coordinator

24 hours ago


Singapore OFFICE SECRETARIES PTE. LTD. Full time

The role of Executive Assistant at OFFICE SECRETARIES PTE. LTD. offers a unique opportunity to provide administrative support to the Executive Director and contribute to the company's success.

About Us

OFFICE SECRETARIES PTE. LTD. is a dynamic organization seeking an experienced Executive Assistant to join our team.

Job Description

We are looking for a highly organized and detail-oriented individual to assist in providing administrative support services, meeting the needs of the Company and the Group. The successful candidate will work closely with the Executive Director, supporting them in their daily tasks and responsibilities.

  • Provide administrative support and solutions to meet the needs of the Company and the Group.
  • Draft, review, and comment on emails, agreements, and documents for the Executive Director's consideration.
  • Identify and evaluate legal and compliance risks within the company and the group.
  • Create, format, and proofread documents, including letters, reports, memos, and presentations, to ensure accuracy and professionalism in all written materials.
  • Transcribe voice recordings of meetings and phone conferences.
  • Monitor and report on regulatory changes and developments.
  • Record and track deadlines, update status, and monitor internal databases and reports of relevant tasks and projects assigned.
  • Administer and maintain databases and files in the Company database, including renaming, reorganizing, and maintaining files, folders, documents, and internal databases.
  • Assist in office management.
  • Communicate effectively with various stakeholders using excellent verbal and written communication skills.
  • Collaborate effectively with colleagues and contribute to the Company's success.
  • Carry out other ad-hoc tasks and projects assigned by the Executive Director.
Requirements
  1. Proficient in English language and able to communicate effectively.
  2. Experience as an EA in a similar industry is an added advantage.
  3. Diploma or other recognized professional certifications.
Benefits

We offer a competitive salary package, including:

  • A monthly salary range of SGD $4,500 - $6,000, commensurate with experience.
  • Opportunities for career growth and professional development.
  • A supportive and dynamic work environment.


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