Academic Operations Coordinator

1 month ago

Singapore Nanyang Technological University Full time
About Us

Nanyang Technological University (NTU) is a world-renowned research university in Singapore, dedicated to excellence in education and research.

Job Overview

We are seeking a highly skilled Senior Executive to join our Academic Office at the Asian School of the Environment. As a key member of our team, you will be responsible for providing administrative support and coordinating various academic matters.

Responsibilities
  • Manage undergraduate course curriculum, including eLearning Week, course registration, curriculum timetable, examination, and invigilation matters.
  • Coordinate the timetable for ICC courses and schedule interview sessions for admissions exercises, maintaining communication with the Admissions office on admissions-related affairs.
  • Plan and arrange logistics for outreach and school events, such as NTU Open House, CoS Day, Orientation, Annual Convocation, ASE club, and ASE Alumni Association's activities.
  • Assist in managing student applications for Professional Internships and Professional Attachment, as well as handling student exchange requests (Inbound and Outbound).
  • Support in managing leave of absence requests and verifying curriculum proposals for submission.
  • Assist with exam-related tasks, such as grade sheet preparation, coordination of Board of Examiners meetings, and liaison with the Exam department for grade submissions.
  • Print CA papers.
  • Manage faculty requests for student assistants and oversee payments for students under the Work Study Scheme system.
  • Process/verify reimbursement claims and scholarship-related claims.
Requirements
  • Bachelor's degree in any field or Diploma with a minimum of 4 years of relevant experience, preferably in academic administration and ideally in team settings.
  • Proficient in Microsoft Office, Google Suite, Microsoft Teams, and online tools.
  • Leverage Gen AI to optimize administrative processes with demonstrated experience an advantage.
  • Strong ability to multi-task and prioritize competing deadlines.
  • Excellent written and verbal communication skills for interactions with diverse stakeholders.
  • Proactive problem solver and adaptable to dynamic environments.
  • Demonstrates integrity and ability to handle confidential information discreetly.
  • Experience in organizing and coordinating events, workshops, or seminars an advantage.
  • Familiarity with data management and related software an advantage.
  • Ability to work collaboratively with colleagues in a team-oriented environment.
Salary

The estimated salary range for this position is SGD $8,000 - $12,000 per month.

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