Academic Programmes Coordinator
2 months ago
Key Responsibilities
We are seeking a highly organized and detail-oriented Academic Programmes Coordinator to join our team at Singapore Institute of Technology. The successful candidate will be responsible for planning exams, booking venues, preparing seating plans, and allocating invigilators. Key responsibilities include:
- Plan Exams Timetables, including booking exam venues, preparing exam seating plans, and allocating Chief Invigilators.
- Prepare assignment of exam admin-in-charge for various exam venues.
- Prepare logistics for exam preparation, e.g., arrange transport for staff to conduct exams.
- Communicate and liaise with SIT Estates Division to ensure proper setup of exam venues, e.g., planning of floor plans for various exam venues, setting up of various exam venues, and arranging transport for setup and tear down.
- Contribute to operational pre-exam processes and take responsibility for overseeing exams on a designated campus/venue.
- Direction of external invigilators assisting during exam period.
- Coordinate the update of module details to the system.
- Assist in post-examination matters, e.g., managing exam records, script checking, and archival process.
- Develop and maintain an excellent working relationship with team members and various stakeholders for administration of exam procedures.
- Support efforts to ensure and enhance work quality by defining, collecting, and reporting quality indicator data through Excel spreadsheets, dashboards, and other mechanisms.
- Support efforts related to other programme support assignments as required by Director, Academic Programmes Administration.
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