Academic Programme Coordinator

1 month ago

Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time

About Us

Nanyang Technological University (NTU) is a leading research university in the world, known for its rigorous academic programs and innovative research.

Salary: $65,000 - $90,000 per annum

Job Description

The School of Civil and Environmental Engineering at NTU trains and educates professional engineers to solve complex problems affecting our daily lives and the planet.

We offer graduate programmes leading to Master's Degrees or Doctor of Philosophy, providing young graduates and middle-management executives with higher education and necessary skills to form the next generation of executives with broad knowledge.

Responsibilities:

  • Support Unit Manager of GSU
    • Assist unit manager with matters relating to graduate studies unit to ensure smooth daily operations.
    • Oversight of CEE Graduate programmes by coursework.
    • Work cooperatively with colleagues within and across units/departments and external parties.
    • Review current processes and propose improvements to Management for consideration.
  • Establish new Master's by coursework programmes and FlexiMasters
    • Develop proposal and strategies from planning stage through to delivery for the new graduate programmes and FlexiMasters.
    • Familiarise with the differences in programme structures, implementation procedures, policies and operations between FlexiMasters and usual MSc coursework programmes.
    • Proactively liaise with various stakeholders (e.g. proposal committee, Programme Director, School Management, related departments) for the proposal and implementations.
  • Maintain existing Master's by coursework programmes and FlexiMasters
    • Handle implementation of new/revise NTU policies relating to graduate coursework programmes.
    • Prepare proposals on graduate matters such as introduction of new courses, specialisation, changes in curriculum, tuition fee revision, etc. Keep relevant parties informed on the progress of proposals submitted.
  • Admission of students for Master's by coursework programmes
    • Advise prospective graduate students on application procedures and regulations and online systems.
    • Internal pre-screening, review and shortlisting of admission applications that fulfill the minimum University admission requirements.
    • Make recommendations to Programme Directors and guide the discussion relating to decisions made for student admission.
  • Oversight and management of student candidatures including examination matters
    • Organise orientations and provide guidelines for new graduate students.
    • Course and examination timetables scheduling, and capacity planning.
    • Graduate course registration.
    • Support administration of specialisation and dissertation.
    • Closely monitor the graduate students' academic progress to ensure they fulfill the course requirement throughout their candidature.
    • Support students in candidature-related matters (Leave of Absence, withdrawal, etc).
    • Processing of student part-time claim.
    • Monitor teaching feedback submissions and collate teaching feedbacks for lecturers.
    • Handle enquiries through counter duties and role-based email account and Student Management System (SMS).
    • Update website information.
    • Lead the decentralised examination and e-examinations.
    • Coordinate graduate examination script checking.
    • Involve in the coursework examination matters including merging and transfer of mark list, etc.
    • Provide case background, pointers and assist School Management in facilitating the Board of Examiners (BoE) meeting, which eventually resulted in the decision made for the cases brought up to BoE.
    • Assist in nomination of prizes and medals.
  • Statistics and budget
    • Prepare relevant budgeting templates in the annual budgeting exercise.
    • Prepare statistical reports requested by the School Management and other departments.

Qualifications and Requirements

We are seeking a highly qualified and experienced individual with a degree holder from a recognised university and at least three years of relevant administrative experience.

Knowledge of the academic programme processes and requirements is essential, as well as familiarity with various related systems.

Strong interpersonal and communication skills, good planning, analytical and problem-solving skills, excellent time management and organisational skills, and a good team player are also required.

Able to work independently and multi-task, efficient and resourceful individual with drive for results, meticulous and able to produce good quality outputs, and high level of situational adaptability in changing circumstances are also necessary.

Hiring Institution: Nanyang Technology University (NTU)

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