Executive Assistant Purchases

1 week ago


Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

**Job Responsibilities**

As a Purchasing Executive, you will be responsible for:

  • Managing purchase requisitions from stakeholders and processing purchase orders.
  • Processing Goods Received Notes (GRN) in the SAP system.
  • Tracking the status of requisitions, contracts, and orders.
  • Responding to queries about order status, changes, or cancellations from requestors and/or suppliers.
  • Ensuring all purchases are approved within mandated policy and guidelines.
  • Reviewing Purchase Requisitions to verify accuracy and specifications.
  • Assisting in sourcing locally and overseas for new goods not supplied by regular principals/suppliers.
  • Arranging air and sea freight and liaising with forwarders on services and costs.
  • Ensuring insurance declaration is done for purchases.
  • Checking shipments upon arrival to ensure that orders have been filled correctly and that goods meet specifications.
  • Preparing and maintaining purchasing files, reports, and price lists.
  • Liasing with vendors and ensuring supporting documents are accurately provided for vendor creation in the SAP system.
  • Assisting the Senior Purchasing Executive with related procurement month-end/year-end closing activities with Accounts Payable.
  • Supporting school activities when required.
  • Performing any other duties as assigned by the Reporting Officer/Senior Management.


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