Executive Assistant Purchases
1 week ago
**Job Responsibilities**
As a Purchasing Executive, you will be responsible for:
- Managing purchase requisitions from stakeholders and processing purchase orders.
- Processing Goods Received Notes (GRN) in the SAP system.
- Tracking the status of requisitions, contracts, and orders.
- Responding to queries about order status, changes, or cancellations from requestors and/or suppliers.
- Ensuring all purchases are approved within mandated policy and guidelines.
- Reviewing Purchase Requisitions to verify accuracy and specifications.
- Assisting in sourcing locally and overseas for new goods not supplied by regular principals/suppliers.
- Arranging air and sea freight and liaising with forwarders on services and costs.
- Ensuring insurance declaration is done for purchases.
- Checking shipments upon arrival to ensure that orders have been filled correctly and that goods meet specifications.
- Preparing and maintaining purchasing files, reports, and price lists.
- Liasing with vendors and ensuring supporting documents are accurately provided for vendor creation in the SAP system.
- Assisting the Senior Purchasing Executive with related procurement month-end/year-end closing activities with Accounts Payable.
- Supporting school activities when required.
- Performing any other duties as assigned by the Reporting Officer/Senior Management.
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Purchasing Assistant/executive
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Purchasing Executive
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Purchase Executive Assistant
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