Premises Operations Specialist

1 week ago

Singapore beBeeOfficeManagement Full time $3,500 - $5,500

Job Summary:

The Premises Coordinator will oversee all office operations to ensure efficiency and compliance with company policies. This role is responsible for managing administrative tasks, maintaining supplies inventory, coordinating travel arrangements, and providing excellent customer service.

Key Responsibilities:

  • Oversee all office operations, ensuring efficiency and compliance with company policies.
  • Manage general office administration duties, including correspondence, scheduling, filing systems, and records management.
  • Maintain office supplies inventory and order stationery and other essentials as needed.
  • Book flights, hotel accommodations, and other travel arrangements for staff members.
  • Coordinate with vendors, service providers, and building management.

Requirements:

  • Diploma or Bachelor's degree in Business Administration, Office Management, or related field.
  • Proven experience as an Office Manager, Administrative Manager, or similar role.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
  • Ability to work independently and handle confidential information with integrity.

About the Role:

This role involves processing invoice payments, recording payments and receipts accurately, and assisting with month-end closing processes. The Premises Coordinator will assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions. This role includes ensuring the office environment is clean, safe, and well-maintained, managing maintenance schedules for office equipment, and coordinating workspace allocation.

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