Office Administration Coordinator

1 week ago

Singapore beBeeWorkflow Full time $4,500 - $5,500
Job Description

The Workflow Coordinator for Office Services plays a vital role in delivering exceptional customer service by coordinating office administration workflow in areas such as Reception, general office services administration, hospitality, copy, mail services, intake and facilities.


Key Responsibilities:

  • Providing administrative support to clients with complex jobs
  • Building strong customer relationships through outstanding service
  • Escalating operational problems to supervisors or managers
  • Producing reports on schedule
  • Providing job intake services as prescribed by the manager
  • Communicating with the manager and client regarding job or deadline issues
  • Maintaining efficient workflows and assuring client satisfaction through quality assurance processes
  • Monitoring work completion efficiency, accuracy, and timeliness
  • Ensuring standard operating procedures are followed at all times

Required Skills and Qualifications

To excel in this role, you will need the following skills and qualifications:

  • A high school diploma or equivalent
  • At least three years' experience in office services, preferably in a legal, banking, or large corporate environment
  • Intermediate computer skills using Microsoft Office
  • Familiarity with procedures supporting service lines such as reception, hospitality, mail, and copy services
  • Front of house and reception focus
  • Excellent communication, problem-solving, and attention to detail skills
  • Able to handle sensitive information confidentially

In addition, you should be able to work independently, exercise sound judgment, and apply problem-solving skills in alignment with established standards and procedures.

  • Administrative Officer

    1 week ago

    Singapore US Federal Aviation Administration Full time

    **Duties**: **FV-F Band Duties**: Performs basic (but progressively more difficult) administrative assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Typically acts as a member of a team for projects/programs within a defined area of responsibility. Performs, monitors and tracks a...

  • Project Coordination Specialist

    1 week ago

    Singapore beBeeConstruction Coordinator Full time $4,000 - $6,000

    Job Summary:">This is a dynamic and challenging role that involves coordinating the preparation and submission of drawings and documents, planning and coordinating project daily work, attending meetings at the construction site/office, liaising with main-contractors on project-related matters, preparing project schedules, and assisting the Project Manager in...

  • Administrative Assistant

    1 week ago

    Singapore CF ADMINISTRATION PTE. LTD. Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. **Job Descriptions** - Attend walk-in visitors - Answering phone calls and direct to the PIC - Data entry, scanning, photocopying, opening new files - Physical filing of documents/paper in files - Recording and organise the files - Collect,...

  • Administrative Support Specialist

    3 days ago

    Singapore beBee Administration Full time $45,000 - $55,000

    Job Title: Administrative Support Specialist",""," Prepare Documents: Draft, format and proofread a variety of documents including official correspondence, reports, meeting minutes and internal memos to ensure accuracy and consistency."," Consolidate Contracts: Track, organize and maintain records of contracts and agreements. Ensure timely collection,...

  • Office Administrator/Coordinator

    1 week ago

    Singapore beBeeBusiness Full time

    Job Title: Business Operations Coordinator The role of a Business Operations Coordinator is pivotal in ensuring the seamless functioning of office operations. This involves providing comprehensive support to the office environment, guaranteeing efficiency and productivity. Main Responsibilities: Courier service coordination Management of corporate...

  • Administrative Assistant/ Executive

    4 days ago

    Singapore CF ADMINISTRATION PTE. LTD. Full time

    We are looking for a responsible Administrative Assistant/ Exectuive to perform a variety of administrative and clerical tasks. **Job Descriptions** - Attend walk-in visitors - Answering phone calls and direct to the PIC - Data entry, scanning, photocopying, opening new files - Physical filing of documents/paper in files - Recording and organise the files -...

  • Office Administrator/Coordinator

    1 week ago

    Singapore beBeeBusiness Full time $4,000 - $7,000

    Job Title:Business Operations CoordinatorThe role of a Business Operations Coordinator is pivotal in ensuring the seamless functioning of office operations. This involves providing comprehensive support to the office environment, guaranteeing efficiency and productivity.Main Responsibilities:Courier service coordinationManagement of corporate stationery and...

  • Office Administration and Finance Officer for a

    2 weeks ago

    Singapore OAKS FAMILY OFFICE PTE. LTD. Full time

    **Company Background and Working Environment** **About the job**: - As the Office Manager responsible for daily operations of the office in Orchard Road. - Keeping the book of accounts for the FMC, including coordinating with auditor and other external parties. - Supervise managed IT service providers. - Carry out routine compliance activities. - Perform...

  • Administrative Office Coordinator

    2 weeks ago

    Singapore beBeeAdministrative Full time

    Key Role: Office Operations Coordinator This position plays a pivotal role in ensuring the smooth functioning of our office environment. The ideal candidate will be highly organized, able to multitask with ease, and possess excellent communication skills. Key Responsibilities: Oversee daily office administration and operations to ensure seamless...

  • Administrative Office Coordinator

    3 days ago

    Singapore beBeeCustomer Full time $45,000 - $55,000

    Job Description:The role of an Administrative Office Coordinator is pivotal in ensuring the smooth operation of our front desk. This position involves managing office activities, coordinating communications, and providing administrative support to enhance office efficiency.This includes greeting visitors, handling switchboard calls, maintaining visitor logs,...