Facilities Operations Coordinator

1 week ago

Singapore beBeeAdministrative Full time $4,500 - $6,000
Facilities Operations Coordinator Role

This position plays a pivotal role in managing day-to-day facility operations while serving as the first point of contact for visitors and employees.

Key Responsibilities:
  • Manage facilities operations, including receiving, informing, and guiding visitors.
  • Maintain visitor logs and update monthly contract lists.
  • Ensure front offices, reception areas, and meeting rooms are clean, organized, and compliant with regulations or requirements.
  • Provide assistance to visitors and clients at counters, addressing inquiries and providing relevant information.
  • Direct clients to appropriate personnel or departments as needed.
  • Keep counter areas organized and presentable, upholding customer-centric approaches in all interactions.
Phone Calls and Logistics
  • Manage incoming and outgoing calls, maintaining telephone registers, including switchboard operations.
  • Contribute to Facilities Request Call information and assist with inclusion in Monthly Reports submitted to clients.
  • Receive, sort, and distribute mail/goods deliveries, including courier deliveries.
  • Monitor stationery inventory levels, tracking usage and ordering replenishments when inventory is low.
General Administrative Activities
  • Manage client Recreation Card supplies and photocopier toner levels.
  • Assist with general administrative tasks, such as ordering office supplies and photocopy papers.
  • Support customer visits, workshops, and organize company events.
  • Conduct inventory checks.
  • Manage general office operations, provide clear instructions, and direct the facility team and other functions.
  • Contribute to Monthly Reports submitted to clients.
  • Perform ad-hoc administrative duties as assigned.
  • Manage access control and security procedures for facilities.
  • Support facility-related tasks, such as coordinating repairs and events.
  • Handle basic administrative tasks, such as data entry and filing.
  • Track office equipment maintenance needs.
  • Maintain accurate records and documentation as required.
  • Collaborate with various departments to ensure smooth operations.

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