Facilities Operations Coordinator

7 days ago

Singapore beBeeFacility Full time $40,000 - $60,000
Job Title:

Facilities Operations Coordinator

Job Description:

  • The Facilities Operations Coordinator will be responsible for the upkeep and repair of buildings, equipment, and other facilities. This includes performing regular checks to identify areas requiring maintenance, repair or enhancement. Additionally, you will collaborate with vendors, contractors, and service providers on facility-related projects to ensure adherence to agreed standards and timelines.

Key Responsibilities Include:

  • Facilities Maintenance: Manage the upkeep and repair of buildings, equipment, and other facilities to ensure safe and effective operations.
  • Maintenance Checks: Perform regular checks to spot and remedy areas needing maintenance, repair or enhancement.
  • Vendor Collaboration: Collaborate with vendors, contractors, and service providers on facility-related projects, ensuring adherence to agreed standards and timelines.
  • Office Space Planning: Organize office space planning, including the arrangement of workstations, seating, and handling minor renovations or refurbishments.
  • Inventory Management: Oversee the inventory for facility management, such as cleaning materials, maintenance tools, safety gear, and spare parts.
  • Tool and Equipment Maintenance: Manage the proper storage, use, and maintenance of facility tools and equipment to avoid damage, loss, or safety risks.
  • Emergency Response: Address facility-related issues, incidents, or emergencies promptly to reduce disruption and achieve quick resolution.
  • Documentation: Keep precise records and documentation, such as maintenance logs, service records, vendor agreements, permits, and compliance forms.
  • Scheduling and Budgeting: Plan and oversee the scheduling and execution of both preventive and regular maintenance tasks. Help in the preparation and tracking of budgets and expenditures for facility operations and services.
  • Staff Management: Oversee and manage outsourced staff, including cleaners, security personnel, or maintenance contractors.
  • Safety and Security: Facilitate emergency preparedness programs, including fire drills, evacuation procedures, and continuity plans. Conduct orientations and safety briefings for new hires. Manage access control systems, uphold security measures, and ensure the proper working of surveillance or alarm systems (if applicable).
  • Sustainability: Support sustainability initiatives by promoting energy efficiency, proper waste handling, and eco-friendly practices.
  • Compliance: Comply with all relevant safety, health, and environmental regulations and participate in required audits and inspections.

Requirements:

  • Education: Min. ITE in Facility Management, Building Services, Engineering, or related field.
  • Experience: Min. 2 years of working experience in facilities or building management.
  • Skills: Strong understanding of building systems, safety regulations, and maintenance practices.
  • Team Player: Must be willing to work overtime as needed.

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