Administrative Support Specialist

3 days ago

Singapur, Singapore M-STARS ENGINEERING & CONSTRUCTION PTE. LTD. Full time
Job Title: Admin Executive

At M-STARS ENGINEERING & CONSTRUCTION PTE. LTD., we are seeking a highly skilled and organized Admin Executive to join our team. As an Admin Executive, you will provide comprehensive administrative support to our HR and Engineering teams, ensuring smooth daily operations.

Key Responsibilities:
  1. Provide administrative support to ensure efficient daily operations, including managing communications, scheduling meetings, and organizing travel arrangements.
  2. Manage and maintain filing systems, both physical and digital, to ensure accurate recording, storage, and accessibility of company data.
  3. Monitor and track inventory of office supplies, coordinating with relevant departments to ensure stock levels are maintained and reorders are placed as required.
  4. Support documentation related to engineering and production, including the preparation, filing, and management of production logs, safety records, and reports.
  5. Assist with procurement processes, working closely with suppliers and vendors to obtain quotes, place orders, and follow up on deliveries.
  6. Collaborate with the engineering team to streamline workflows between office and production departments, ensuring efficient communication and task management.
  7. Perform general administrative duties, such as data entry and the management of company records.
  8. Support compliance efforts, ensuring all documentation related to safety protocols, permits, and industry regulations is properly managed and up to date.
Requirements:
  • Minimum O level or equivalent
  • Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
  • Experience with procurement and accounts support is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  • Ability to work independently as well as in a team environment.
  • Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.

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