
Senior Trade Documentation Specialist
9 hours ago
As a key member of our team, you will be responsible for managing trade-related documentation and ensuring seamless shipping processes. Your expertise in handling shipping documents, Letters of Credit, and other trade-related documents will enable us to deliver high-quality services to our clients.
- Documentation Management:
- You will prepare, review, and manage trade-related documentation including Bills of Lading, Certificates of Origin, Packing Lists, Certificate of Analysis, and Invoices.
- Ensure accuracy, completeness, and compliance of documents with international trade standards and regulatory requirements.
- Manage full shipping documentations of shipments under LC and Collection terms.
- Letter of Credit (LC) Handling:
- Vet Letter of Credits issued by buyers to ensure they meet the required terms and conditions.
- Prepare documentation according to LC requirements.
- Submit compliant documents to banks and clients in a timely manner to facilitate trade settlements.
- Monitor and follow up on shipment documentation processes to ensure accuracy and efficiency.
- Shipping and Logistics Coordination:
- Coordinate with shipping lines, freight forwarders, logistics companies, and transport providers to arrange shipments and monitor delivery schedules.
- Track shipments and maintain communication with internal and external stakeholders to ensure timely transportation of goods.
- Monitor shipment documentation processes to ensure accuracy and efficiency in all transactions.
- Customer Service and Communication:
- Act as a primary point of contact for clients to provide updates on shipping statuses and resolve documentation-related issues.
- Develop and maintain positive relationships with customers, vendors, and service providers.
- Resolve day-to-day shipping documentation issues quickly and efficiently.
- Compliance and Risk Management:
- Ensure adherence to international trade laws, shipping regulations, and company policies.
- Identify and mitigate risks associated with trade documents by resolving discrepancies proactively.
- Reporting and Record Maintenance:
- Maintain accurate records of all trade documentation, transactions, and correspondence.
- Generate regular reports on trade documentation activities and shipment statuses.
- Update records and reports to ensure information is current and accurate.
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